Academic Training Coordinator

  • Location
    Greenford, Greater London
  • Salary
  • Category
    Office and Secretarial - Compliance Administrator
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Academic Training Coordinator
£28k Salary
Based - Ealing, West London W5
Mon - Fri 9am - 5pm
Immediate start
Degree educated / equivalent
Experience working with the education / training sector is essential for this position

To administer current and future courses offered within the psychology / counselling industry and to assist in the development of new programmes.To contribute to the operation, management and development of the Faculty / Training Institute.

Our client is a busy and expanding organisation incorporating in a wide range of academic programmes and requires dedicated administrative support that provides a key interface/contact with relevant validating universities and professional bodies. This post requires a senior administrator with the ability to work proactively, demonstrating confidence and a high level of administrative capability.


1. To provide comprehensive administrative support to the Faculty Head and Subject Specialists including:

� assisting students through application, assessment interview, entry onto the course/workshop, registration with the appropriate professional body, through to graduation, either in person, by post, telephone, email, or whether the student is active or taking time out from study;

� acknowledging applications and confirming students onto relevant courses and workshops;

� preparing offer letters and annual training contracts;

� creating student database records and ensuring maintenance of accurate database records;

� coding and logging of payments;

� submitting professional body registrations as appropriate;

� ensuring accurate and timely information is given to the finance function for invoicing;

� monitoring student numbers;

� creating, distributing and maintaining email lists of students in each year of each programme, as well as email lists of related supervisors;

� preparing registers and course materials for introductory workshops and programmes;

� ensuring all handbooks are amended/updated as necessary;

� administering the marking of coursework, student feedback, recording marks and ensuring they are collated;

� maintaining all student records;

� ensuring that all relevant written work and correspondence is regularly despatched to External Examiners;

� ensuring all relevant paperwork is prepared for Assessment Boards;

� processing and preparing credit transcripts, certificates of completion and Diploma certificates;

� maintaining an effective office system to include filing and monitoring of records;

� keeping all records and correspondence regarding Primary Supervisors, Therapists, Assessors and External Examiners;

� liaising closely with the Faculty Head in managing administrative arrangements for professional meetings in the department such as tutor team meetings and supervisors days;

� preparing relevant statistics and summary information of importance to annual monitoring by validating universities;

� preparing agenda and papers and participating in team meetings and taking minutes;

To assist in the marketing of programmes by creating appropriate course leaflets to ensure accurate course details are available at all times and liaising with previous applicants;

Complying with GDPR regulations at all times.

To carry out any other tasks that may be reasonably requested by, for example, taking messages from the answer phone and providing assistance to other departments during periods of staff absence, and taking minutes during certain academic boards.


Degree educated / equivalent

Experience as a Training Coordinator with the education / training sector

IT literate

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: James Wolland