Accounts Payable Supervisor

  • Location
    London, Greater London
  • Salary
    £ 33000 - £ 35000 / Hour
  • Category
    Accountancy & Finance - Accountancy & Finance
  • Job type
  • Industry
    Charity and Not-for-profit
  • External Reference

Location: Southwark, London
Salary/Rate: £33,000 - £35,000 per annum
Type: Permanent, full time

Adecco London are currently recruiting for a fantastic not-for-profit organisation, based in their modern head offices in Southwark. This role is responsible for performing Accounts Payable (AP) transaction processing responsibilities in a timely and accurate manner, in accordance with defined operating procedures, reporting to the AP and AR Controller. As a key member of the Finance team, you will join a dynamic and experienced group of professionals that provide support that is imperative to the day-to-day running of the organisation.

Key responsibilities include but are not limited to:

  • Accountable for the day to day management of the team ensuring tasks are deployed in accordance with operational requirements to meet department and corporate goals.

  • Responsible for monitoring performance, supporting and coaching the team to reach and exceed agreed objectives, taking corrective action to improve individual performance if necessary.

  • Responsible for receipting and processing invoices in a timely manner according to policy and agreed contractual payment terms.

  • Responsible for maintaining accounts payable sub-ledger in accordance with defined operating procedures.

  • Responsible for calculating and posting monthly overhead cost allocation journals to the appropriate project cost codes.

  • Responsible for accurately posting GL entries for the AP process including account adjustments, accruals, reversals and pre-payments.

  • Responsible for the full AP month end process including ledger closure, reconciliations and KPI reporting.

  • Responsible for producing various AP status reports to provide visibility on completion and instigate direction where necessary.

  • Responsible for reviewing weekly/monthly payment proposal lists and for ensuring payment deadlines are met.

  • Responsible for ensuring any manual or urgent payments are posted promptly to the supplier accounts to prevent duplication.

  • Responsible for ensuring remittance advice documents are sent to suppliers in a timely manner.

  • Responsible for providing necessary documentation for sanction queries on supplier payments.

  • Responsible for responding promptly to queries from management team or directly from staff and suppliers, ensuring queries are logged and escalated as appropriate.

  • Responsible for ensuring vendor master files are accurate and up to date to prevent erroneous payments.

  • Responsible for ensuring supplier due diligence has been performed in line with the company policy and procedures prior to opening new accounts

  • Responsible for obtaining, verifying and maintaining bank details from suppliers

  • Responsible for ensuring all documentation e.g. invoices & credit notes, are scanned into the system for electronic record keeping.

  • Responsible for the cash advance process including reviewing cash advance requests, reconciliations, monthly postings and accounting for returned excess cash.

  • Responsible for corporate credit card postings and monthly reconciliations to statements.

  • In addition to core responsibilities the AP Supervisor is also responsible for performing other duties, within AP areas, as agreed with line management.

Ideal candidate and personal qualities:

  • Managerial/ supervisory experience is required in this position

  • Experience in a financial account's environment

  • Team player with the ability to motivate others

  • Friendly and energetic person

  • Continuous improver; always looking to improve systems and procedures

  • Commercially minded

  • Analytical and innovative

We regret that due to volume of response, we can only contact successful applicants. If you have not heard from us within 7 days, then unfortunately your application has been unsuccessful.

Adecco is an Equal Opportunities employer that is happy to welcome applications for any applicant who fulfil the role requirements for this position. The Adecco group is a global company with more than 33,000 FTE employees and around 5,100 branches in over 60 countries and territories around the world.

The Adecco Group offers a wide variety of services that include temporary staffing, permanent placement, career transition and talent development, as well as outsourcing and consulting.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Please apply with your CV to: Jade Trembath