Admin Assistant

  • Location
    Hounslow, Greater London
  • Salary
    £ 8 - £ 9 / Hour
  • Category
    Office and Secretarial - Administrative Assistant
  • Job type
    Contractor
  • Industry
    Office and Secretarial
  • External Reference
    JN-102018-30758

Main Purpose of Role


* Perform varied administrative functions to achieve levels of service agreed with peers, customers and any other interested parties
* Provide administrative support to the team manager and the rest of the Ealing team as required.
* Act as a central contact point for visitors, colleagues and suppliers.
* Provide a specific focus on raising invoices and the timely collection of internal and external debt.
* Act in place of the Administration Manager in times of holiday / absence



Key Accountability's



  • Carry out general administration duties and use the available systems efficiently in regard or order processing, invoicing, query resolution and debt management.

  • Ensure KPI's relating to bad debt and debtor days are achieved.

  • Supply reports and documentation as required. Typical reports may cover, but are not restricted to; debt, invoice queries, invoicing values, purchase order values

  • Ensure all relevant internal and external targets (eg KPI's / SLA's) are always achieved

  • Carry out other duties as identified from time to time by the Administration Manager.

  • Act as the central contact point for site facility bookings (eg parking and meeting rooms)

  • At all times, adopt a safe behaviour by exercising due regard for the health and safety of yourself, colleagues and clients, in line with the Company's policies and procedures.

  • Ensure full compliance with the Company's Code of Integrity & Professional Conduct, and at all times adopt behaviour in accordance with SGS UK's Equality & Diversity policy.



Current Challenges & Opportunities



  • Managing work loads and effectively prioritising tasks

  • Improve Net Working Capital by the effective control of debt



Core Competencies



  • Customer Focus

  • Decisiveness and delivery

  • Teamwork and accountability

  • Clear and consistent communication



Skills & Knowledge


Essential



  • Must be able to multi-task and prioritise a varied workload

  • Excellent communication and interpersonal skills

  • Must be IT literate covering the applications of MS Office

  • Willing to learn and adapt to change - Committed to continuous improvement

  • Excellent written and spoken English


Desirable



  • Knowledge of international

  • Knowledge of social or technical auditing principles and services / inspection services

  • Advanced MS Office skills



Experience


Essential



  • Experience within an Administration function

  • Experience in planning and prioritising workloads


Desirable



  • Experience of working with the general and wide ranging enquiries from both businesses and the general public.

  • Experience preparing reports and invoices



Qualifications


Essential



  • GCSE Mathematics & English Language, or equivalent - Grade C of higher


Desirable



  • General business / business studies qualification

  • Entry level accounting qualification.


Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Tony Broadhurst