Admin Coordinator

  • Location
    Liverpool, Merseyside
  • Category
    Office and Secretarial - Administrator
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Our client based in Liverpool city centre is currently looking for an Administration Co-Ordinator to join their busy team.

This is a temporary role, and the hours of work 09:00 am to 5:00 pm Monday to Friday.

Role Outline:

Undertaking general administration related work within the Commercial Management team. Responsibility for co-ordinating and delegating the team's administration output and managing the deadlines and priorities within this area.

Duties and Key Responsibilities:

  • Processing invoices and tracking budget expenditure in accordance with current systems

  • Liaising with Finance colleagues (budget monitoring and reconciling)

  • Assisting Facility Managers in budget forecast and end of year reconciliation reports

  • Purchase order management

  • Sourcing and ordering consumables

  • Sourcing and ordering basic property management services

  • Sourcing and ordering basic reactive works services

  • Co-ordinating periodic & ad-hoc contractor site visits

  • Managing contract reports, remedial works and certifications

  • Prepare Health & Safety reports from internal web-based compliancy systems

  • Prepare reports and other documents as and when required

  • Prepare agendas, record and distribute minutes

  • Filing, faxing, photocopying, scanning, general typing/ correspondence / collate information

  • Answering the telephone/ relay messages

  • Diary management

  • Any other duties as reasonably required from time to time

The skills and experience required for this role include:

  • Excellent time management & administrative organisational skills

  • Good written and communication skills

  • Strong customer service ethos

  • Excellent attention to detail

  • Strong Word, Excel and Microsoft Outlook skills

  • Excellent Data inputting skills

Adecco aim to respond to all applicant's, however due to the large volume of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notification that you have not been short-listed on this occasion.

Adecco is an equal opportunities employer.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Olivia Woods