Admin Coordinator

  • Location
    London, Greater London
  • Salary
    £ 15 - £ 18 / Hourly
  • Job type
    Contractor
  • Industry
    Design and Creative
  • External Reference
    JN-092021-209090
  • Category
    Charity & Not-for-Profit - Charity & Not-for-Profit

Based in the United Kingdom, the Administrative Coordinator provides support to the different departments
located in LEXO. The position requires coordinating the different aspects of office operation/administration and
other services offered by corporate services.


The role is full time Hybrid working and will be required in their Paddington office 2/3 times a week.


Responsibilities



  • Administrative Coordinator will report to the Global Corporate Services Manager with a matrix reporting to the location leader in LEXO.

  • The Admin Coordinator will be involved in the day-to-day operations for both Corporate Services and Facilities Management and will be the administration/emergency point of contact (POC) for the office.

  • Maintain office health and safety compliance according to Health and Safety Authority (HSA). Ensures updated security and emergency preparedness documents are in compliance for fire safety, drill evacuation/emergency action plans, first aid/CPR/AED training and other training documentation.

  • Oversees facilities maintenance schedule and coordination of scheduled improvements. Implements technologies necessary to enhance the facilities request for streamlining across all offices.

  • Provide resources for on/off-site meeting venues (periodically when there is no hosting
    department), provide invitation letters, maintain FOB accessibility and registry, update address group list and
    devotion schedule.

  • Event coordination for Day of Prayer, Devotions, Christmas lunch and other events when required.

  • Works with Corporate Services Manager in creating SOP (Standard Operating Procedures) and a BCP (Business Continuity Plan).

  • Process annual Global Asset Verification. Provide high-level customer service to the partnership for corporate service solutions. Continue developing and implementing best practices and workplace strategies. Oversees renovation work, direct communication with vendors, landlords, and site facilities manager ensuring lease agreement adherence. Attends Tenants and Security as needed. Any additional ad-hoc requests from Global CS Manager.

  • Sources vendors and works with procurement for purchasing or leasing of equipment and maintenance service contracts. Oversees the CS budget, payment processing through ProVision and adhere to best stewardship
    practices to keep in line with the annual budget. Work towards identifying cost avoidance or expense reduction opportunities and implements effective and efficient strategies that can be standardised.


About The Organisation



  • They're a non-profit Christian organisation.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Tony Broadhurst