Administration Assistant (Office Junior)

  • Location
    Newcastle Upon Tyne, Tyne And Wear
  • Salary
    £ 18000 - £ 20000 / Year
  • Category
    Legal - Legal
  • Job type
    Permanent
  • Industry
    Legal
  • External Reference
    JN-042021-179409

Adecco have an exciting opportunity for Adminstration Assistant to join our clients busy admin support team. As a successful applicant, you will be responsible for all incoming and outgoing post and ensuring this is recorded and distributed in a timely manner, as well as general administrative duties and covering reception.


The working pattern for this role is 9:00am - 5:00pm, Monday - Friday.


Key Duties



  • Opening Royal Mail and DX post and distributing

  • Scanning of all post, handed in items and DX

  • Keeping accurate, comprehensive records of all handed in items and recorded deliveries

  • Emailing scanned items to the correct fee earner and assistant

  • Attaching scanned items to client files in Liberate, the firm's practice management system

  • Dispatch of mail using the franking machine to meet collection deadline

  • General scanning/copying, filing, binding for all of the firm as needed

  • Taking items via taxi to other legal firms /Courts

  • Banking cheques

  • Checking stationery, ordering and refilling 4 x stationery cupboards

  • Filling photocopiers with A4 paper from stationery stock

  • Taking bottled water to water coolers as required and re-ordering

  • Reception cover when needed and in the absence of the receptionist

  • Assisting with desk assessments for new staff and staff returning to work at a new desk

  • Assisting with weekly fire alarm checks and emergency lighting checks

  • Assisting with organising fire drills/evacuations and logging the relevant reports


Person Specification



  • Experience working in a busy office environment would be an advantage

  • Front of house experience would be advantageous

  • Highly organised with the ability to successfully multi-task and prioritise workload, manage own time effectively and take ownership of projects and tasks additional to key duties

  • Good time management is essential

  • Awareness of client confidentiality, information security and data protection

  • Exceptional communication skills

  • Proficient in Word and Excel


Benefits



  • 25 days holiday plus bank holidays pro rata

  • Healthcare and benefits package

  • Employee social events

  • Career development


If you would like to discuss it further please get back to me.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Please apply with your CV to: Steven Parker