Administrator

Support the administration of people management activity across an assigned area of responsibility

• Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes


• Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.


• Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.


• Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.


• Maintain appropriate compliance records e.g. health & safety training


• Run and send time sheet reports to the appropriate stakeholders

Ensure the timely ordering of all goods and services to meet business requirements

• Raise purchase requisitions


• Goods receipt in full or part depending on the content of the delivery


• Review query log to identify outstanding queries


• Liaise with business users to understand discrepancies


• Contact suppliers to query invoice discrepancies


• Adjust purchase requisitions to accommodate acceptable changes


• Maintain up to date information relating to each query within the query log


• Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered


• Chase credit notes from suppliers for invoice queries when appropriate


• Maintain records of projected orders and inform Finance of expected accruals

Ensure the continuous process of general administrative activities

• Distribute incoming mail


• Facilitate the delivery of outgoing mail


• Maintain up to date information displayed across an assigned area


• Monitor and order stationery to maintain availability for an assigned area


• Provide note taking support when required


• Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control


• Coordinate the cleaning and repair of PPE, reporting issues identified by wears


• Produce fobs for issue and ensure they are cancelled when no longer employed

Coordinate the facilitation of visitors onto site

• Arrange catering facilities when appropriate


• Supply and collect Personal Protective Equipment (PPE) for visits to operational areas


• Liaise with security to arrange access onto site


• Arrange inductions with the appropriate stakeholders

Miscellaneous or ad hoc business requirements

• Manage specific projects or undertake specific project activity as determined by the business or line manager


• Travel to specific locations in order to undertake role requirements as required


• Represent your function or business at meetings or events as required


• Undertake any reasonable request in order to support the needs of the business

Technical Competencies

Excel

Word

Powerpoint

T&A

Success Factors

SAP

ARMA

The package details are as follows:

• Salary: £22,000 per annum (we can be a little flexible given the area)


• Working Hours: 40 hours per week,




• Monday- Friday 07.30-16.00 (30 minutes unpaid break)




• Holiday: 25 days annual leave plus bank holidays


• Pension: auto-enrolment at 4%, matched by the Company up to 5%.


• Life cover at three times basic salary, whilst actively contributing to the pension scheme.


• Westfield Medical Cover

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy