• Location
    Hayes, Greater London
  • Salary
  • Job type
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Office and Secretarial - Administrator

Support the administration of people management activity across an assigned area of responsibility

  • Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes

  • Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.

  • Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.

  • Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.

  • Maintain appropriate compliance records e.g. health & safety training

  • Run and send time sheet reports to the appropriate stakeholders

Ensure the timely ordering of all goods and services to meet business requirements

  • Raise purchase requisitions

  • Goods receipt in full or part depending on the content of the delivery

  • Review query log to identify outstanding queries

  • Liaise with business users to understand discrepancies

  • Contact suppliers to query invoice discrepancies

  • Adjust purchase requisitions to accommodate acceptable changes

  • Maintain up to date information relating to each query within the query log

  • Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered

  • Chase credit notes from suppliers for invoice queries when appropriate

  • Maintain records of projected orders and inform Finance of expected accruals

Ensure the continuous process of general administrative activities

  • Distribute incoming mail

  • Facilitate the delivery of outgoing mail

  • Maintain up to date information displayed across an assigned area

  • Monitor and order stationery to maintain availability for an assigned area

  • Provide note taking support when required

  • Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control

  • Coordinate the cleaning and repair of PPE, reporting issues identified by wears

  • Produce fobs for issue and ensure they are cancelled when no longer employed

Coordinate the facilitation of visitors onto site

  • Arrange catering facilities when appropriate

  • Supply and collect Personal Protective Equipment (PPE) for visits to operational areas

  • Liaise with security to arrange access onto site

  • Arrange inductions with the appropriate stakeholders

Miscellaneous or ad hoc business requirements

  • Manage specific projects or undertake specific project activity as determined by the business or line manager

  • Travel to specific locations in order to undertake role requirements as required

  • Represent your function or business at meetings or events as required

  • Undertake any reasonable request in order to support the needs of the business

Technical Competencies





Success Factors



The package details are as follows:

  • Salary: £22,000 per annum (we can be a little flexible given the area)

  • Working Hours: 40 hours per week,

    • Monday- Friday 07.30-16.00 (30 minutes unpaid break)

  • Holiday: 25 days annual leave plus bank holidays

  • Pension: auto-enrolment at 4%, matched by the Company up to 5%.

  • Life cover at three times basic salary, whilst actively contributing to the pension scheme.

  • Westfield Medical Cover

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

To speak to a recruitment expert please contact Kelly Ford