Administrator - Higher Education

  • Location
    City Of London, Greater London
  • Salary
  • Job type
    Temporary contract
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Education & Childcare - Education Administration

We have an exciting opportunity to work within our prestigious Higher Education client based in Central London.

Role: Administrator

Duration: 7 months

Pay: £15.01

Working pattern: Hybrid

Job summary:

To provide administrative support to the Director, Deputy Director and Manager. Main duties include acting as first point of contact for enquiries; general office duties; providing high level administrative assistance to the Manager in the management of the events programme in the UK and in Greece/Cyprus; undertaking budget processing operations; using content management system to update the unit's web pages; supporting the HR recruitment process and visiting fellowships.

  • Acting as the first point of contact for general enquiries including telephone enquiries and visitors and responding or redirecting as appropriate; managing the Hellenic Observatory's email accounts, responding to emails and routing emails as appropriate.

  • Responsibility for the general day to day office duties for the Hellenic Observatory and being accountable for the every-day upkeep and running of the office. (i.e. photocopying, filing, database updates); using own initiative to identify new filing systems and archiving of folders in a correct and orderly manner and implementing such.

  • Dealing with the daily post both in and out of the HO; liaising with the post room for collections where necessary; arranging courier despatches via the on-line system.

  • Providing administrative support to the HO Manager with the unit's appointment process for visiting and contract staff; responsibility for the vacancy announcements and publicity timeline; assisting with the on-line recruitment processes; dealing as necessary during the process with any queries; being the main contact in assisting all new staff on their arrival at with their IT and space requirements.

  • Working as an integral part of the administrative support team, ensuring co-ordination of effort and effective work practices.

  • Communicating with School services to ensure the needs of the Hellenic Observatory are met to include: booking rooms, requesting catering for meetings and maintaining stationery supplies through the Schools recognised office supplier.


Evidence of Excellent working knowledge of Microsoft Office (inc. Outlook, Word, Excel, Power Point) and email marketing software such as Mailchimp.

Evidence of strong experience in office administration and of working in a busy office environment.

Experience with copy-editing and production of publications.


Fluent knowledge of Greek both written and spoken.

Good experience in event organisation (publicity, bookings etc.).

If you would like to hear more about this role, please apply. We will contact all shortlisted candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Louise corke