• Location
    Leamington Spa, Warwickshire
  • Salary
  • Category
    Office and Secretarial - Administrator
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

My client located in the outskirts of Leamington Spa is recruiting an administrator/coordinator. This role would be working closely with the COO & CEO in their tight knit team, the company has seen massive growth over the past year and we are looking to find someone who is looking to grow with them as they take their next steps.

The ideal candidate would be organised, confident across the Google Suite and have a professional approach to their work, if this sounds like you please see below the job summary.

Job Summary

We are looking for a reliable General Administrator that will undertake day-to-day administrative tasks that will ensure a smooth throughput of work and help us grow our business.

Examples of tasks include organising and planning the effective allocation of our field consigners to clients around the country, allocating production work to freelancers, dealing with ad hoc queries that come into the office, and being the first line of contact for our inbound calls.

We need someone flexible that can help define new administrative processes and improve existing ones.

Our ideal candidate will be someone competent in prioritising and working with little supervision, self-motivated and trustworthy with the ability to use their own initiative.


You will be dealing directly with our internal staff, external clients, field consigners and production workers, and as such your responsibilities will span across a large part of our business.

Your responsibilities will include and not limited to the following activities:

  • Liaise with clients and field consigners to organise and confirm vehicle visits around their availability and weather limitations.

  • Manage the raw information received from the field consigners (images and videos) and assign to production staff.

  • Manage generic email and social media inboxes by replying to clients, or assigning the queries out.

  • Send email communications out to clients at specific times around our processes.

  • Create draft auction listings on the website that will be ready for content writers to complete.

  • Plan and schedule when auctions are set live and end.

  • Post standardised content to social media platforms (Instagram / Facebook / Browser Notifications).

  • Helping maintain an accurate CRM system (database of clients).

  • Preparing reports for internal use.

  • Proofreading internal documents and external auction listings.

  • Updating or creating training guides / office manuals.

  • Attending meetings, functions and events.

  • Other office and administrative duties as and when required.

Job Skills

Full training will be provided enabling you to successfully action your responsibilities.

Generic Skills

  • Strong attention to detail ensuring the highest levels of accuracy.

  • Efficient planning and organisational skills.

  • Managing workload and prioritising effectively.

  • Computer literate with ability to quickly pick up and use new technologies and software.

  • Excellent typing and oral / written communication.

  • Friendly and approachable personality.

  • Flexibility with a 'can do' attitude that can work on their own initiative.

  • Smart and punctual at all times.

Please call Lydia on 01926 881 102 for more information.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Lydia Rawlings