Advocacy & Events Officer - Art Gallery - £11.99

  • Location
    Barnet, Greater London
  • Salary
  • Category
    Marketing & Advertising - Event Organiser
  • Job type
  • Industry
    Public Sector
  • External Reference

We have a role working for a prestigious Art gallery based in Central London. This is a great opportunity if you have a passion for the Arts.

The role would be full time 36h/week.

The Advocacy & Events team sits within the Development department but its scope stretches across the organisation.

All Advocacy & Events Officers manage events with the intention of broadening and strengthening the relationships that the gallery has with individuals and organisations.

Main Activities/ Responsibilities

  • To work with colleagues in the Collection Development team to plan and deliver activity for the Acquisition Committees, with the support of the Advocacy & Events Manager (International).

  • To oversee the Development Department's activity at international art fairs and other art world events, with the support of the Advocacy & Events Administrator.

  • To oversee the stewardship of stakeholders with a particular focus on celebrities and influencers.

  • To manage events including, but not limited to, dinners, receptions, private views and breakfasts.

  • To manage the nomination process, invitations, guest lists, table plans and RSVPS for all of these events.

  • To manage each event by overseeing the checking-in of guests, dealing with any late guest changes and responding to all staff & guest queries.

  • To manage some Tinternational events and trips.

  • To work closely with the other members of the Advocacy & Events Team and wider colleagues to ensure the full programme of activity is coordinated successfully and all opportunities for advocacy and cultivation events are maximised and used efficiently and effectively.

  • To be responsible for the inputting and maintenance of relevant event information into gallery databases and Raiser's Edge and RMS in particular.

  • To manage post-event analysis in order to support future event planning and allow for a strategic approach to the events programme.

  • To ensure the Gallery & Private Events Manager and Officer are comprehensively briefed in order for them to deliver the logistics for events and to collaborate with them to ensure the objectives of the event are met.

  • To write and circulate event briefs for the development team and other senior gallery staff in advance of all events.

  • To draft invitation letters and manage the copy and design of invitation cards, as required.

  • To draft correspondence pertaining to events from senior staff as and when required.

Person Specification


  • Experience of relationship management through events.

  • Excellent organisational and administration skills, with ability to juggle competing priorities and deliver to deadlines.

  • Ability to manage, delegate and coach in order to achieve results and develop team members.

  • Confident in communicating with senior members of staff, donors and VIPs through written communication and in person.

  • Ability to think and plan both laterally and strategically with a forward-looking and creative approach.

  • Experience of producing written briefings for staff participating in events.

  • Able to work calmly and with discretion, even when working under pressure.

  • Experience of working with high level donors or prospects or equivalent (either in an events or fund-raising capacity).

  • Experience of analysing data and extracting relevant information for reports.

  • High degree of computer literacy - knowledge of Windows-based applications, Outlook, and Internet applications including experience of managing a customer relationship databases and knowledge of data protection law.

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Please apply with your CV to: Neil harvey