Band 4

  • Location
    Manchester, Greater Manchester
  • Salary
    £ 9.31 - £ 10 / Hour
  • Category
    Public Sector - Public Sector Administration
  • Job type
    Contractor
  • Industry
    Office and Secretarial
  • External Reference
    JN-102019-94598

In particular the post holder will provide and coordinate administrative and business support services; including the co-ordination of meetings with internal and external stakeholders undertaking appropriate preparation and follow-up action as required. The post holder will also support the team with the management of projects, including but not limited to finance, business continuity, estates and facilities etc, gathering information and undertaking enquires as and when is necessary for colleagues.



The post holder may be required to provide a lead role with responsibility for daily supervision of staff



Key Working Relationships



Project Support Officer


Programme Manager


Programme Lead


Relevant Director


Other strategic and business planning teams



Key General/Functional Responsibilities



  • Provide specialist secretarial/administration support and advice to the team by:

  • Managing a wide range of meeting bookings and preparation

  • Providing full logistical support for a programme of events and workshops

  • Sorting and prioritising all incoming mail and e-mail, distributing as appropriate

  • Undertaking administrative duties such as photocopying, faxing and mail-out distributi

  • Providing administrative support, including when appropriate to all team members, to support a range of department initiatives.

  • Providing and supporting the team with a wide range of administrative and computer skills as well as maintaining a range of knowledge and understanding of procedures, protocols and functions

  • Providing guidance and advice on relevant policies and procedures



Working with others



  • To work in partnership with others and as part of cross directorate teams to deliver successful outcomes

  • To coordinate activities of other officers in the awareness of the business agenda with specific reference to communication of directorate and corporate activities



Responsibilities for physical and financial resources



  • Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.

  • Ordering stationery as required.



Communication



  • Act as a first point of contact for area of work for a wide range of stakeholders, dealing and responding effectively with complex queries and passing on relevant information to appropriate team members sensitively and autonomously

  • Provide and receive complex information which may contain contentious and sensitive information

  • Communicating and engaging with external and internal stakeholders which may require negotiation skills and understanding the needs/requirements of other organisations, senior professionals and individuals

  • Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.



Partnership Working/Collaboration



  • Working with other administrators/PA's to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators' general duties on the base.

  • Working with all team members in the collection of information for performance reporting on relevant team projects

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Linda Reynolds