Billing Assistant - 3-6 Month FTC

  • Location
    Leeds, West Yorkshire
  • Salary
    £ 19000 - £ 20000 / Year
  • Category
    Accountancy & Finance - Accounts Assistant
  • Job type
  • Industry
  • External Reference

Our client is a leading provider of legal services to the health, social care and housing sectors, as well as in the field of professional discipline. The firm has a turnover of c£38m and 400 staff - including more than 250 fee earners - across its 4 offices in London, Birmingham, Leeds and Winchester and acts for a wide range of long standing clients in both the public and private sector including all forms of organisations, governmental and regulatory bodies, registered providers, insurers, defence organisations, independent healthcare providers, charities and GP practices.

The role

This is a varied role covering several aspects of the day to day running of a busy law firm including:

  • generating billing guides across all live cases at the start of the month and on an ad hoc basis as required;

  • monitoring the distribution and billing of the manual billing guides ensuring maximum recovering rates and following up on unbilled WIP.

  • running our auto billing process managing any KPIs and client exceptions;

  • liaising with partners and fee earners to ensure the correct charge rates are allocated

to the clients / matters;

  • Monitoring and reacting to unbilled WIP and increased lock-up days under your client base, working effectively with the SMT and the Head of Billing on reducing the lock up days across the business.

  • managing discounts and rebates Liaising with the fee earners to agree the amounts and then the cashiers to ensure it is paid electronically and promptly;

  • Proactively maintaining a record of fixed fee matters and billing each month before providing timely and tracking reports to the client lead.

  • ensuring time write-offs are correctly authorised as per company policy and promptly effected;

  • ensuring disbursements that need to be written off are similarly authorised;

  • enquiring of matter supervisors (partners and senior fee earners) with regards to old WIP and old disbursements or expenses;

  • liaising with cashiers and credit control in relation to payment queries;

  • producing relevant reporting for fee earners, partners and clients showing levels of billings appropriately analysed as required;

  • liaising with client accounts payable as necessary;

  • raising credit notes as required;

  • ensuring VAT rules are correctly interpreted and applied;

  • liaising with the Finance Administration to ensure matters correctly set-up and billed on time;

  • escalating any matters that may hinder the billing process;

  • providing analyses as required from time to time.

Other duties

Any other duties as reasonably requested by the Head of Billing & Finance Administration, or the Head of Finance.

As part of our approach in developing staff there will be opportunities to experience other areas of work within the Finance function, shadowing staff in related areas and covering for holiday and other absences.

The introduction of the new PMS will allow for greater automation of the overall billing process and all billers will be expected to input into the process of designing efficient systems.

At month end or yearend there may be a need to work beyond the standard hours and billers will be expected to arrange matters to accommodate this need.

Candidate specification

Candidates should ideally have:

  • Previous experience of working in a legal accounting environment or Billing environment.

  • strong administration and organisational skills;

  • Excellent attention to detail.

  • Strong Excel skills

  • Self-disciplined and the ability to prioritise workloads independently to tight deadlines;

  • Excellent communication skills;

  • Ability to work independently and as part of a wider team

  • the ability to work calmly under pressure;

Candidates will also be expected to demonstrate that they are:

  • professional and self-motivated;

  • proactive in their approach;

  • willing to learn and develop; and

  • able to work in a busy, professional environment;

  • a team player.

This is an excellent opportunity to begin a career in Finance in a proactive and enthusiastic team. Candidates must ideally be available to start within one month and if you are interested please apply or call Adecco Leeds on 0113 2186530

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Please apply with your CV to: Matthew Lawson