Business Administrator / PA

  • Location
    Kendal, Cumbria
  • Salary
    £ 18000 - £ 21000 / Year
  • Job type
  • Industry
    Banking and Financial Services
  • External Reference

Vacancy Description

My well known client based in Kendal has an excellent opportunity for a proactive and efficient Business Administrator to take up a position within their Kendal / Lancaster office. They are a top 50 award winning professional services firm with an excellent reputation for training staff in a friendly and welcoming environment.

The Role: Business Administrator / PA

Hours: 37.5 hours per week

Location: Kendal / Lancaster (with the ability to occasionally travel to their other offices)

Salary: Negotiable depending on experience

Benefits: Competitive benefits package after qualifying period: including private medical, group life assurance, company pension, health and wellbeing initiatives and bespoke flexible benefits scheme (including buy/sell annual leave)

Under the line management of the Business Administration Manager, the successful candidate will facilitate office organisation and communication by undertaking administrative duties including:

* Completing all tasks in a timely manner, within agreed SLA's and dealing with urgent matters as they arise

* Assisting with the preparation and sending of accounts

* Keeping computer databases up to date and inputting company data

* Interacting with clients either on the phone or in person

* Answering phones and dealing with queries

* Filing, scanning, photocopying and archiving

* Provide regular support to the teams on departmental projects and reports

* Assist with the set-up of new clients

* Ad hoc assistance to team members as required

* Proactively respond to queries and correspondence on behalf of the Partners to enable them to use their time effectively.

* Diary management including scheduling meetings, evaluating and allocating travel time and other time allocations as necessary.

* Organising travel and accommodation and preparing expense claims.

* Administrative support including ensuring research / documents are prepared for meetings, following up actions, organising and planning communications, minute taking, client liaison.

* Continually seek opportunities to improve processes, linking with wider service line efficiency projects.

* Share best practice and tips to help others in the Firm's wider Business Administration Team work more efficiently, making best use of technology.

* Providing contingency cover across the Firm when necessary.

* Complying with and championing our firm's Missions, Vision and Values

This list of responsibilities is not an exhaustive list of duties, and the postholder will be required to undertake any other reasonable duties as discussed and directed by their line manager.

To be considered for this role, candidates must be able to work under pressure and to strict deadlines in addition to the following:

To be considered for this role, candidates will need to be able to demonstrate:

* Previous experience within a similar PA role

* A strong proficiency in Microsoft Office and excellent document production skills

* The ability to demonstrate initiative and anticipate tasks in order to be one step ahead.

* High level of communication skills both written and verbal plus excellent attention to detail

* The ability to remain calm under pressure and capable of thinking quickly in changing scenarios.

* Friendly and positive attitude.

* Minimum two years' experience working in business administration

* Strong administration, organisational and prioritisation skills with the ability to manage time efficiently

* Strong numeracy and literacy skills

* Ability to maintain effective working relationships with clients, Partners, colleagues and staff.

* Professional telephone and personal manner.

The following would be desirable for this role:

* Experience of working in a professional services environment

My client is looking to recruit as soon as possible and will make an appointment as soon as a suitable candidate is found.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Please apply with your CV to: Pip Gray