Contracts Assistant

  • Location
    London, Greater London
  • Salary
    £ 14.06 - £ 15.35 / Hour
  • Category
    Public Sector - Public Sector Administration
  • Job type
  • Industry
    Public Sector
  • External Reference

We have an exciting opportunity to work with a University based in Central London. This a part time role Monday / Wednesday and Friday

Job Summary:

The International Growth Centre aims to promote sustainable growth in developing countries by providing demand-led policy advice based on frontier research. The IGC directs a global network of world-leading researchers and in-country teams in Africa and South Asia working closely with partner governments to generate high quality research and policy advice on key growth challenges, focusing on four themes: state effectiveness, firms, cities and energy. IGC's current partner countries include Bangladesh, Ethiopia, Ghana, Kenya, India, Mozambique, Myanmar, Pakistan, Rwanda, Sierra Leone, Tanzania, Uganda and Zambia. We also have flexible engagements in more fragile states, including Liberia, South Sudan and Afghanistan. Based at the London School of Economics and Political Science and in partnership with the University of Oxford, the IGC is funded primarily by the UK Department for International Development (DFID), with support from the Rockefeller Foundation and Bill & Melinda Gates Foundation.

The IGC Contracts Assistant will support the Research Award Manager, and other members of the finance and administrative teams in the smooth running of the procedural activities of the IGC with a focus on the contracting process for research projects and core IGC activities. Tasks will include:

● supporting the contracting process, particularly project and core team contracting, including drafting contracts using agreed templates and following agreed procedures for sending contracts

● supporting day-to-day issuing and tracking of project contracts including email and postal delivery

● participating in the provision and maintenance of accurate data records

● addressing routine general contractual queries raised by internal and external individuals

● providing administrative support to the contracts team including scanning and filing of documents

● liaising with the IGC finance team and the finance division to create new vendor accounts for payment, following IGC and procedures

● creating, closing and amending purchase orders for commissioned projects, using the APTOS financial management system

Excellent written and IT skills, as well as the ability to work accurately with great attention to detail, under time constraints, in support of the IGC mission, are essential. In particular, a strong knowledge and prior experience working with Excel in order to prepare data for presentation is required.

Duties and responsibilities:

● To support the contracting process for projects and core activities, including on the IGC Country Programme

● To support the contracting process for commissioned projects for the IGC Research Programme which covers a number of key research areas in economic growth

● To support the project contracting process for new IGC initiatives

● Providing administrative support to the Contracts team including scanning and filing of documents

● To review and compile the supporting documents required to implement, and monitor the project contracting progress of IGC funded projects

● To draw up, seek approval for, issue and then track IGC contracts and service agreements, using agreed templates as required by the Contracts Manager and Research Award Manager, and meeting agreed Service Level targets

● To prepare contracts for delivery electronically and using Courier services

● To develop and employ strong IT and clerical skills in the use of MS Office suite, and in particular in the use of Excel

● To provide and maintain accurate data records of the contracting process

● To analyse data using Excel tracking progress against agreed Service Levels and to present this data for circulation on a monthly, quarterly and annual basis

● To develop and employ a working knowledge of the accounting system (APTOS)

● To receive, request, check, and process financial details and invoices from individuals or institutions, to enable payments to be made

● To liaise with IGC Finance colleagues and the Finance Division to set up new vendor accounts in APTOS

● To create and amend Purchase Orders on the accounting system with the greatest degree of accuracy

● To report to IGC Contracts Manager, Research Award Manager, and other senior management on assigned responsibilities

● To develop knowledge of processes and build and maintain working relationships internally, particularly with the Finance Division, the Research Division, and the office of the School Secretary

● To effectively respond to routine information requests and queries, providing efficient and accurate responses in line with expected standards of service.

● To maintain coherent, catalogued email, electronic and paper files pertaining to contracts

● To be able to solve problems as they arise, and to proactively ensure measures are put in place to prevent recurrences of such problems

● To independently prioritise and manage own work under competing deadlines.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Please apply with your CV to: Louise corke