Customer Service Administrator

  • Location
    Banbury, Oxfordshire
  • Salary
  • Job type
  • Industry
  • External Reference
  • Category
    Office and Secretarial - Administrator

A wonderful opportunity has become available for a skilled Customer Service candidate to join a team for a lovely company in Oxford paying £10 an hour.

Our client is seeking someone to work Monday-Friday 9:00-5:30pm with parking available on site.

Major Duties:

  • To provide an excellent and customer focused reception service to all students and visitors.

  • To provide a professional helpdesk and telephone service with calls answered promptly, knowledgeably and helpfully.

  • To promptly and courteously deal with enquiries from customers and visitors to the property, providing appropriate advice and information, through a variety of methods, including email, website, telephone and in person.

  • To ensure the highest level of customer service is maintained at all times and act as a role model for excellent service delivery.

  • To issue and collect visitor passes and manage the sign-in and sign-out process.

  • To support student check in and check out activities.

  • To manage the booking out and return of keys and fobs and coordinate the replacement of lost keys or fobs.

  • To assist on open days and carry out viewings.

  • To provide and display information to students in relation to travel, events, luggage storage and tenancy procedures.

  • To sort the incoming and outgoing post and parcels and log all correspondence.

  • To deal with local community issues and escalate the accordingly to the Property Manager for interventions if required.

  • To carry out general administration and office support, including typing, photocopying, scanning, filing and ordering of stationary off the approved list. Ensuring that databases and spreadsheets are maintained as required.

  • To manage, prepare and clear any meeting rooms that have bookings, ensuring rooms are prepared with AV equipment needs and refreshments, where necessary.

  • To manage the signing in of external parties, including contractors and that permits for working are in place.

  • To comply with Health and Safety working practices at all times and provide information to visitors and subcontractors on the processes.

  • Log any report faults onto the helpdesk, prioritising and monitoring the status of any faults and liaising with the Property Team to ensure they are aware of the status to support the delivery of service KPI's.

  • To respond to emergencies in a professional and diligent manner.

  • To follow the complaints procedures and to receive, log and attempt to resolve complaints received from customers with a view to the continuous improvement of our services.

  • Embed customer involvement by involving and consulting with customers to find ways to shape, improve and deliver services to meet their needs and to promote the student experience within our property through entertainment and involvement.

  • To be vigilant regarding student welfare issues and to report any student problem or any unusual behaviours to your line manager immediately.

In order for the business to work effectively, you may be required to assist with other areas of work and therefore, you should be prepared to undertake other duties appropriate to the post, as delegated by your line manager.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Cody Stevens