EA to COO

New
  • Location
    City Of London, Greater London
  • Salary
    £ 44000 - £ 49000 / Year
  • Category
    Office and Secretarial - Executive Assistant
  • Job type
    Permanent
  • Industry
    Office and Secretarial
  • External Reference
    JN-072020-135766

Are you looking for a new exciting position read on as we are looking for an EA to the COO. You will be reporting directly to the COO, the Executive Assistant (EA) provides administrative support in a one-on-one working relationship. A support member to the COO and Operations and Support Leadership Teams this role provides administrative support including supporting budgetary, team management (training, expenses, general administration), procurement and risk management activities.



The role holder must have the ability to exercise good judgement in a variety of situations, with exceptional written and verbal communication including report and business paper writing, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.


Daily duties:


Chief Operating Officer diary



  • Maintain and update diary/calendar daily.

  • Co-ordinate requests for meetings in a prompt and efficient manner.

  • Organisation of events, both internally and externally.

  • To make adequate arrangements for refreshments, hospitality and travel, as and when appropriate.


Meetings



  • Ensure adequate provisions are made for meetings; this will include booking meeting rooms and ensuring facilities are aware of refreshment needs.

  • Prepare and issue agendas for meetings within COO team and, when required, produce accurate minutes reflecting agreed actions.

  • All meetings are well planned and administered, responsibility for action points agreed & monitored and ensure that all needs are anticipated and accounted for.


General



  • On behalf of the COO, act as an interface both within the Scheme and externally. This will include the preparation of presentations and the development of relevant documentation or reports.












Skills required



� Strong organisational skills



  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members and external partners

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

  • Experienced professional fully proficient in executive diary management, events, office management





If this is the role for you, then apply today! Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider.


Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Zoe Cox