EA to COO - FTC Aug 2021

  • Location
    City Of London, Greater London
  • Salary
  • Job type
  • Industry
    Banking and Financial Services
  • External Reference

Are you looking for a new exciting position read on, we are looking for an EA to the COO. You will be reporting directly to the COO, the Executive Assistant (EA) provides administrative support in a one-on-one working relationship. A support member to the COO and Operations and Support Leadership Teams this role provides administrative support including supporting budgetary, team management (training, expenses, general administration), procurement and risk management activities. The position will be fix term until August 2021. You must be able to start immediately or 1 weeks' notice would be sufficient.

The role holder must have the ability to exercise good judgement in a variety of situations, with exceptional written and verbal communication including report and business paper writing, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Daily duties:

Chief Operating Officer diary

Maintain and update diary/calendar daily.

Co-ordinate requests for meetings in a prompt and efficient manner.

Organisation of events, both internally and externally.

To make adequate arrangements for refreshments, hospitality, and travel, as and when appropriate.


Ensure adequate provisions are made for meetings; this will include booking meeting rooms and ensuring facilities are aware of refreshment needs.

Prepare and issue agendas for meetings within COO team and, when required, produce accurate minutes reflecting agreed actions.

All meetings are well planned and administered, responsibility for action points agreed & monitored and ensure that all needs are anticipated and accounted for.

On behalf of the COO, act as an interface both within the Scheme and externally. This will include the preparation of presentations and the development of relevant documentation or reports.

Skills Required:

Strong organisational skills

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members and external partners

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Experienced professional fully proficient in executive diary management, events, office management

If this is the role for you, then apply today! Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Please apply with your CV to: Zoe Cox