Events Assistant

  • Location
    London, Greater London
  • Salary
    £ 13.5 - £ 20.51 / Hourly
  • Job type
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Office and Secretarial - Administrative Assistant

Events Assistant / Administrator

Central London (Hybrid - Office and Remote)

To start June 2022

3 month FTC: You must be available and commit to the role from Mid-June to Mid-September 2022

Salary: £26,000-£40,000 pro-rata (dependent on experience) plus benefits (including weekly pay & retailer discounts)

I am recruiting for an Events Assistant on behalf of my client to support in the planning for a large event taking place in September 2022. We are looking for an enthusiastic person to provide

support in all aspects of the event administration including being on site at the event all week in September

This is a great opportunity for someone with an excellent eye for detail, who can use their own initiative and work under pressure. Someone friendly, with a positive attitude who can multitask and be ready to get stuck in no matter what the challenge

Key responsibilities:

  • First point of contact for enquiries about the event

  • Supporting the Head of Strategic Events with logistical and administrative support including:

-Managing and maintaining records of all bookings e.g. venue and catering
-Managing and maintaining travel bookings with coach and cab companies for employees
-Support with event content management (e.g. website, signage, delegate guides)
-Ensure event information is updated regularly on the company intranet

During Event:

  • Attending the event to act as a main point of contact

  • Ensure all meeting rooms are set up properly

  • Setup registration desk and use this as a base for the event

  • Help the senior team with any printing or presentation needs

  • Ensuring all branded items for events arrive on time

  • Collation of post-event feedback and preparation of post-event reports

The ideal candidate will be:

  • Confident with Google software packages (google presentation slides, spreadsheets etc.)

  • Experienced in working on and supporting in-person events.

  • Punctual, with excellent time keeping and be completely reliable.

  • A great finisher - you get stuff done, even if you have to use your own initiative.

  • Super organised - great at managing your time and workload to ensure everything gets done and that handovers with other staff are smooth and seamless.

  • Process-driven - while you're great at jumping in and doing things last-minute when necessary, you have strong skills in creating processes to ensure that nothing is forgotten and your work flows smoothly.

  • Friendly and personable with great communication skills

  • Comfortable working independently, but still works as part of the team.

  • Great with using computers and the internet - ideally the Google Suite, Zoom and

  • Excellent English language skills - top-notch communication ability is essential including correct spelling.

  • Happy to muck in - some duties might be unexpected, or there might be times when it's all hands-on deck.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Natasha Fenwick