Executive Assistant

  • Location
    London, Greater London
  • Salary
    £17.75/Hourly
  • Category
    Public Sector - Public Sector
  • Job type
    Temporary contract
  • Industry
    Public Sector
  • External Reference
    JN-112020-155093

Job Context




  1. The postholder reports to the Executive Support Team Leader.




  1. The post holder has responsibility for personally supporting Directors and has line management responsibility for Business Support Assistants.




  1. The post holder has no direct budget responsibility.




  1. The postholder will be required to work some evenings, weekends and occasional public holidays in order to meet service requirements and in order to ensure appropriate representation of the Council with residents, the Mayor and elected members, and external bodies.



Key Tasks and Accountabilities



Key tasks and accountabilities are intended to be a guide to the range and level of work expected of the postholder. This is not an exhaustive list of all tasks that may fall to the postholder and employees will be expected to carry out such other reasonable duties which may be required from time to time.




  1. To provide professional high level administrative support to the Divisional Directors.




  1. To ensure that a complex schedule and electronic diary is maintained accurately, making informed judgements based on understanding competing demands, and prioritising appointments appropriately.




  1. To arrange meetings including the co-ordination of diaries, circulation of agendas/papers, accommodation bookings, refreshments and taking action notes.




  1. To organise, bring forward and prepare papers and other documents for meetings.




  1. To screen personal and telephone callers, redirecting calls as appropriate, taking messages and dealing with queries where possible. Log and track calls when required.




  1. To deal with a range of callers in a professional and courteous manner, including dealing effectively with Councillors, MPs, Chief Officers and other senior managers.




  1. To maintain and develop office management and admin systems including electronic filing, archiving arrangements, retrieving documents.




  1. Ensuring that correspondence and documents are filed/scanned on a regular basis, and to dispose of documents in accordance with retention policies.




  1. To personally support the Divisional Directors to assess the urgency of situations and effectively prioritise work including helping to manage through an action log or similar mechanism for monitoring key tasks.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Charlotte St.Clair