Executive Assistant

  • Location
    London, Greater London
  • Salary
    £ 35000 - £ 40000 / Hourly
  • Job type
    Temporary contract
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Office and Secretarial - Executive Assistant

We are looking for an energetic Executive Assistant to join our client's busy team based in Central London. They are seeking a committed, enthusiastic, and organised professional who is looking for a new opportunity with a dynamic and forward-thinking company.

Duration: 9 month contract
Pay: £15-16phr
Start: ASAP immediate start
Days: 4 days a week ( Part-time) 9-5
Location: Fully remote (offices based in Slough)

Key responsibilities include:

  • Full Calendar Management - link in with peers and other associates locally and globally to organise meetings, ensuring a well-planned diary for each senior leader and anticipating next steps.

  • Travel management: working with our travel provider FCM to book all flights, hotels and taxis. In addition, application and renewal of all required visas.

  • Team meeting management: plan, organise and coordinate large scale meeting logistics, including venue sourcing, delegate listing, video & audio conferencing and catering for the separate teams these roles support

  • Purchase order requests: raise purchase requests on Ariba. Monitor and follow up to ensure timely payment of invoices. Link in with Accounts Payable, Purchase to Pay helpdesk, suppliers and commercial teams where necessary.

  • Create templates for senior leader presentations as required

  • Timely communication of events, key updates or issues to associates using Yammer and/or email or other. Distribute communications (email/Teams) as requested

  • Expense Submission: Ensure all expense receipts are submitted via Mobile Expenses within 30 days

  • Participate in weekly sales team meeting

  • Take a lead in reviewing the workload tracker with the team.

  • Update team calendars and amend any invites

  • Ad hoc requests from team

What are we looking for?

  • Advanced usage of all Microsoft packages - Word, Excel, PowerPoint, Outlook & Teams, with exceptional PowerPoint an advantage

  • Experience of eBuy & mobile expense advantageous

  • Demonstrative strong initiative and problem solving ability

  • Able to handle confidential information sensitively

  • Very comfortable working with numbers

  • Able to work with little or no direction, manage conflicting demands and be proactive

  • Excellent planning, organisational, interpersonal and communication skills (at all levels)

Benefits of being a temporary candidate via Adecco

  • Weekly pay

  • Contract of Employment

  • Paid annual leave

  • Access to an exclusive employee benefit and discount portal

  • Pension contributions

  • Ongoing support from a dedicated consultant

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Lily Hurley