Executive Board Secretary

  • Location
    Maidenhead, Berkshire
  • Salary
    £ 27000 - £ 29000 / Year
  • Category
    Charity & Not-for-Profit - Charity & Not-for-Profit
  • Job type
    Permanent
  • Industry
    Charity and Not-for-profit
  • External Reference
    JN-082019-85231

Are you fantastic with computers?


Are you able to write minutes, prepare briefs and draft letters and emails to a high standard?


Do you have experience working in a Government/Civil Service environment?



If the answer is yes, we have the perfect role for you!


Our client is a charity based in Maidenhead who are now looking to expand their team.



About the Role:


As a global organisation, our client operates in over 150 countries and territories. They are looking for an exceptional organiser who can manage the travel, support and board meeting administration for our senior directors and Vice Chairman.



General Duties


� Maintain the DG's diary and use an on-line booking system to make comprehensive travel arrangements


� Arranges tours and visits for the VC, the DG and the President, ensuring comprehensive briefing and organisational support is provided.


� Creates a positive and professional impression of self and the Commission, being the first point of contact for the DG and VC, via telephone, e-mail and face to face meetings.


� Processes expenses claims and manages payments for hospitality.


� Prepare letters and e-mails for the VC, the DG and other senior managers.


� Assists with administration for other senior managers and their teams, including maintaining and updating the events calendar.


� Make all arrangements for meetings and subcommittees, including collating and circulating papers, arranging venues and taking and writing the minutes.


� Processes the appointment of new Commissioners, liaising with the office of the President.



Project Responsibilities


� Assist and support projects as and when required



Education, Knowledge and Experience


Essential


� Educated to degree level or relevant knowledge and experience


� An excellent command of English


� Extensive IT skills, including Word, Excel and PowerPoint


� Writing minutes, preparing briefing and drafting letters and e-mails to a high standard


� Experience of working in a Government/civil service environment


Desirable


� Using an on-line travel booking system


� French



Skills and Abilities


� Excellent communication and networking skills


� Ability to be confidential and work with discretion at all times


� Extremely well organised and able to stay calm under pressure


� Friendly and flexible, with a 'can do' attitude


� Positive and assertive and able to take control and use initiative


� Ability to present a positive impression of self and the Commission


� An excellent telephone manner and ability to write good quality minutes of meetings, letters and e-mails with correct punctuation and grammar


� Accurate and with good attention to detail


� Prioritise workload and meet deadlines


� Ability to work proactively with other managers to assist with administration or projects in the absence of manager


� An alignment and adherence to the core Values: RESPECT, EXCELLENCE, TEAMWORK, COMMUNICATION, PROFESSIONALISM and COMMITMENT


� Health and Safety responsibility for self



What We Can Offer You:


- 25 days annual leave, rising each completed year of service to 30 days


- Paid public holidays, one paid 'privilege day', plus paid office shutdowns for the afternoon of Maundy Thursday and between Christmas and New Year


- Generous 'Pension Quality Mark' Pension, with our client contributing up to 13% of gross salary


- Life Assurance


- Occupational Health Services


- Travel Insurance


- Employee Contribution Awards


- Sickness Pay and Enhanced Maternity, Paternity and Adoption Pay


- Employee Assistance Programme


- Additional benefits including cycle to work scheme, childcare vouchers, shopping discounts and free eye tests


- Professional subscriptions relevant to the role



Apply now!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Natalie Green