Facilities Administrator

  • Location
    Birmingham, West Midlands
  • Salary
    £ 9 - £ 10 / Hour
  • Category
    Office and Secretarial - Office Manager
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

My global client is opening a new office based in Rubery and require an experienced Facilities Administrator to join their team.

The role will be a mixture of the following:


Monitor upkeep and maintenance of office to best standards; coordinate Events with HR, Anchor the facilities related Disaster Recovery / Business Continuity process in area of responsibility; Assist in medical emergencies; Ensure Front office and mailroom services through reception;

Ensure help desk queries(AHD)are addressed and closed in system within SLA.


Arrange Catering for client visits; coffee Vending services; Work with vendors to fix menus and rates; Co-ordinate visitor management

Administration and Logistics:

Co-ordinate purchase/ billing activity. Ensure invoices are received and sent to payments team on time and provide clarifications to payments team as required. Ensure PO process is followed before taking services. Liaison with Government agencies/ Statutory bodies / vendors and service providers; Facilities Budgeting; Respond to Customers RFI's/RFPs; Ensure stationery and amenities are stocked at all times and inventory maintained; Monitor Asset /inventory management; Identification / negotiation and vendor management; Track AMC for critical equipment; Yearly asset verification process to be done, Maintenance of statutory registers; Collect, analyse and actionize feedback provided by customers wherever feasible; Collate, analyse, suggest cost effective deals / measures. Work closely with Corporate teams for the procurement and Payment process. Liaise with building management for services. Send periodic reports to Facilities Manager.


Establish proper technical service and backup for critical systems; Review maintenance and upkeep of equipment; Track Annual Maintenance Contract schedules; Prepare estimates for work in accordance with approved designs and plans; Review and approve bills of contractors based on their work /as per estimates and plans; Review the quality, timeliness and cost for all jobs including new construction, repair and maintenance of existing infrastructure; Co-ordinate maintenance related activities; Set up voice communication network in new facilities; Regularly inspect the power systems; Define and ensure preventive maintenance schedules; Oversee, monitor condition / reports of all the critical equipment and ensure 24 X 7 hour support; Ensure all AV systems are functional.

Systems, Process and Initiatives:

Maintain QS documentation; Participate in internal / external audits; Support in implementation of technology and new systems /processes; Analyse employee surveys and customer feedback and continually improve services and processes; Suggest and implement cost effective measures in facilities operations

Training / Competency Building:

Participate / Impart training to Facilities personnel and arrange Fire warden and First aid training for the selected employees.


Review and maintain H&S documentation; Implement and maintain HSE management systems; Participate in internal / external audits; Track legal compliance for adherence to all statutory/ other requirements.

The ideal candidate will have experience in a similar role., my client is looking for someone to join the team ASAP.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Ellouise Champion