Facilities Co-Ordinator - 3 month Fixed Term Contract

  • Location
    Reigate, Surrey
  • Salary
    £ 25000 - £ 28000 / Year
  • Category
    Office and Secretarial - Administrator
  • Job type
    Permanent
  • Industry
    Office and Secretarial
  • External Reference
    JN-102020-151564

Our client is extremely successful in their field and as a result are looking to recruit an extra member of their head office Facilities Team. You will provide facilities, maintenance and Health & Safety support, run the Facilities Management and Maintenance Helpdesk, providing vital telephone support. Alongside this, you will provide day-to-day support to the wider admin teams.



  • Support the Regional FM's facilities and maintenance process and ensure standards for delivery of service are maintained.

  • Keep records of supplier/contractor background information

  • Monitor progress and completion of works through liaison with contractor, colleagues and Managers.

  • Process all relevant documents received from contractors and make sure they are entered onto the Facilities & Maintenance database to ensure up to date records are available ad up to date.

  • Ensure that the Computerised Maintenance Management System (MPR5) is used to capture all Planned Maintenance, Reactive Maintenance and General Work Requests

  • Assist with preparing documentation for Senior Management client meetings.

  • Escalate any complaints as required and support continuous improvement activity to reduce levels of customer complaints

  • First point of contact for incoming telephone calls and service requests received by telephone and email

  • Monitor MPRO5 for status changes to work orders across all regions.

  • Provide a daily/weekly/monthly update on MPRO5 work orders

  • Ad hoc administration duties

  • Supporting to Invoicing process


The successful candidate will have previous experience in a similar role, be organised, possess an excellent telephone manner, strong IT skills and enjoy working as part of a small friendly team.


This is initially a 3 month fixed term contract so you will ideally be available immediately.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Linda Harding