Facilities Co-ordinator

Facilities Coordinator

Location - Barry, South Wales

Salary - £30k - £35k

Long term (rolling) salaried contract

A chemical site based in South East Wales is looking to recruit an experienced facilities coordinator.

The successful person will be responsible for:

The management of services and processes that support the business. They will ensure that

the organisation has the most suitable working environment for its employees, agency

employees and contractors.

Focusing on implementing and maintaining best business practices to improve and maintain

efficiency, by reducing operating costs whilst increasing productivity.

Working in conjunction with operations and engineering staff to identify their needs, whilst

being mindful of financial, contractual and legal constraints.

The duty holder will have a working knowledge of all key legislation as they apply to their

sphere of operation.

In general terms the duty holders remit will include the following services:

• General Building, Workshops, Services and Ground Maintenance


• Manage site infrastructure and service provision


• Support for Turnarounds when required

Typical work that may fall within the responsibilities of the duty holder may include, but not

be limited to:

• Preparation of documents for tender purposes.


• Project management, supervising and coordinating the work of contractors.


• Calculating and comparing costs for required goods or services to achieve maximum

value for money. Reporting the expenditure of service provisions.

• Reviewing service performance to KPI's


• Planning for the future in line with strategic business objectives.


• Managing and leading change to ensure minimum disruption of core activities.


• Directing, coordinating and planning essential services


• Ensuring that facilities meet health, safety and environmental requirements and that

they comply with all current legislation and site and corporate standards.

• Planning best allocation of space and resources for new buildings or re-organising

current premises.

• Checking that agreed work by staff or contractors has been completed satisfactorily

and following up on any deficiencies.

• Using performance management techniques to monitor and demonstrate

achievement of agreed service levels and to lead on improvement.

• Developing and implementing service level agreements (SLA) to support any third

party maintenance contracts. Monitor and update SLAs routinely to ensure that the

agreements are in accord with the practical evolution of the work.

• Ensuring that defined procurement practices and process are followed when

requisitioning work from third parties.

• Monitoring third party estimates, quotes and invoices received in response to

requests to carry out work, to ensure accuracy.

• Responding appropriately to emergencies or urgent issues as they arise and dealing

with the consequences.

• Review job packages and prepares to do the task.


• Assists in allocation of resources for resource leveraging.


• Follows the Dow Global Maintenance Work Process


• Initiates the work permit procedure as required


• Facilitates the planning and preparation of scheduled work


• Reports the progress of the daily work to enable adjustments to the work schedule when needed. Reviews work status with service providers and originators and adjusts schedule as required.


• Confirms that all scheduled job sequences, work and paperwork for the job have all been completed. Closes work order.


• Conducts field audits to assure work is progressing according to the site requirements


• Work hours will be typically 40 hours per week; longer hours may be required on occasion

to meet deadlines or to cover emergencies. Extended work hours will be the expectation

during turnarounds to support the outage.

The individual will need to demonstrate:

• Success in the field of facilities management.


• Interpersonal, relationship-building and networking skills.


• Procurement and negotiation skills


• The ability to multi-task and prioritise workload.


• Time management skills


• Project management skills


• Research skills and the ability to draw information from various sources, including

people

• Clear and concise writing skills and the ability to handle long and complex

documents

• Team work skills and the ability to lead and motivate others


• IT skills, including Windows Outlook, Excel, Word and PowerPoint as a minimum


• A practical, flexible and innovative approach to work.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy