File Checker

  • Location
    Boston, Lincolnshire
  • Salary
  • Job type
    Temporary contract
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Office and Secretarial - Data Entry

JOB PURPOSE AND SCOPE: Working within a multi-disciplinary department, maintaining, and interrogating computer systems, to quality control the accuracy and validity of information held in accordance with Force Policy, National Guidance, and the Data Protection Act 1984. Provide support and assistance within the department ensuring the smooth operation of its core tasks and support operational officers. Promote equality of opportunity to the people of Lincolnshire and treat all individuals fairly with dignity and respect. To provide a high quality, customer focused administrative support Always demonstrate the force values. All staff involved in carrying out functions in this role will do so in accordance with the principles of the Code of Ethics. The aim of the Code of Ethics is to support each member of the policing profession to deliver the highest professional standards in their service to the public.

Key Competencies: Dealing with Changing Circumstances, Supporting and Working with Others, Dealing with Complexity, Acting Professionally, Delivering Great Customer Service, Sharing and Co-Operating.


  • Responsible for inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems in accordance with policies and directives current at the relevant time.

  • Create and assist in the accurate and prompt maintenance of manual and computerised records to ensure the integrity of data held, in line with company policies and procedures so that all information readily available and accessible. Including the transfer of case files in the required format to criminal justice partners as required.

  • Identify any evidential or qualitative deficiencies to the officer in the case and direct enquiries necessary to upgrade case files within the set time limits.

  • Monitor, coordinate, the continuity of evidence, evidence gathering and exhibits in accordance with legal and force procedures. Ensure all relevant unused material is identified and recorded in accordance with requirements.

  • Liaise and work in partnership with but not limited to Lincolnshire Police, CPS, HMCTS, Partner Agencies and other Police Forces. Maintain and strengthen the commitment to improve customer service.

  • To administer process, review, maintain and progress case file information on appropriate computer systems or manual records and in accordance with national and locally agreed standards for evidential standards, quality and timeliness.

  • Act as the point of contact and liaison for case file progression.

  • Analyse directions assess for further requirements and process ensuring timeliness is complied with. Respond to enquiries, correspondence and requests for further work and information by partner agencies, including HMCTS, the CPS, members of the public, solicitors, insurance companies and the Motor Insurer's Bureau as required and provide the appropriate advice, guidance and support as necessary and in accordance with establish protocols. Provide charging advice and guidance to investigating officers and staff in accordance with CPS Charging Standards as applicable at the time.

  • Ensure robust, effective investigation and decision making takes place in a timely manner and where appropriate undertake and perform or review and task further enquiries.

  • Understand and act in accordance with legal requirements and keep updated with changes to legislation and guidance, both national and local. Review impact on current systems and practices and where appropriate propose changes to working and operating practices. Understand and act in accordance with policies and directives current at the relevant time.

  • The requirement where appropriate to attend and give evidence at court.

  • Support other units within the Criminal Justice Service but not limited to as required from time to time


  • Demonstrates knowledge of Police Computer Systems, procedures and working practices.

  • Experience of data input and retrieval and experience of working within an administrative and computerised role.

  • Communicates effectively and the ability to demonstrate the use of interviewing techniques.

  • Excellent time management skills with the ability to work to tight deadlines.

  • Uses listening and questioning techniques to elicit relevant information

  • Demonstrates a methodical approach to work with the ability to plan, co-ordinate and prioritise.

  • Demonstrates the ability to check, collate and analyse information ensuring a high degree of accuracy.

  • Demonstrates an ability to complete workloads within set timescales

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Lynette crisp