Fleet Manger/PA

  • Location
    Ashford, Kent
  • Salary
    £28,000.00/Year
  • Category
    Transport & Logistics - Transport Admin
  • Job type
    Temporary contract
  • Industry
    Office and Secretarial
  • External Reference
    JN-092021-209394

JOB DESCRIPTION



FLEET MANAGEMENT



  • Responsible for managing the UK Fleet, with fleet size of 40

  • Ordering process for new vehicles, manufacturer discount, sign off and policy adherence

  • Main point of contact for HR, Payroll & Comp and Benefits

  • Daily contact with leasing providers to trouble shoot issues

  • Company Car Policy amendments and management

  • Crisis Management - bailiffs, police and prosecution

  • Monthly P46 reporting and annual P11d submission to HMRC

  • Main contact for local and global procurement team, requirement to work on projects and report fleet data e.g. costs and savings

  • Managing ongoing projects including onboarding of new leasing companies.


PA



  • Full PA support to UK LE Controller.

  • Including compiling expenses, diary management, administration & travel.

  • Document signing for internal and external customers & ad hoc requests.


OFFICE MANAGEMENT



  • Main point of contact for visitors and arranging of meetings (internal and external)

  • Support Finance team with queries and return to office post lockdown

  • Fire Marshall

  • Overall responsibility for office, stationary, H&S of team.

  • Cover American Express administration and post for AP team.

  • Purchase order raising


REPORTING & RECONCILIATION



  • Submit monthly fleet information to HR, RTR and SSC team

  • Provide support to Custodian teams in terms of reporting on an ad hoc basis

  • HMRC reporting including P11ds for company cars


SYSTEMS



  • Daily use of Microsoft Outlook, Excel and Word

  • SAP and Ariba

  • DHL

  • MIRO stationary ordering

  • Visitor database to book in visitors to site

  • Room bookings


Key Skills



  • 3+ years previous PA experience supporting senior level executives and Fleet management and project management experience

  • Advanced IT skills with excellent working knowledge of Microsoft Office

  • Ability to work in a fast paced and focused environment

  • Strong administration and organizational skills

  • Ability to build relationships and demonstrate discretion and judgement when working with confidential information.

  • Experience of working with multiple suppliers

  • Self-motivated and able to manage multiple priorities

  • Strong communication, networking and negotiation skills

  • Focused individual, with excellent attention to detail

  • A drive and passion to achieve results at a high level





















Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

To speak to a recruitment expert please contact Lynette crisp