Healthcare Administrator

  • Location
    London, Greater London
  • Salary
    £ 11.34 - £ 12.7 / Hour
  • Category
    Office and Secretarial - Administrator
  • Job type
    Contractor
  • Industry
    Office and Secretarial
  • External Reference
    JN-102019-96777

Administrator


Our client, a trust that provides general health services at hospital and in the community are currenty recruiting for an Administrator to co-ordinate education and training courses, providing support in all aspects of course administration and reporting to the relevant Education and Training team leads.



  • Location: Hackney, London

  • Pay: £11.34-£12.70 p/hour

  • Type: Temporary

  • Hours: 37.5 hours per week, can be flexible on times

  • Duration: 3-4 Months

  • Start Date: ASAP


PLEASE NOTE: THE SUCCESSFUL CANDIDATE MUST HAVE A CURRENT DBS OR BE WILLING TO APPLY FOR ONE.


Main Responsibilities:


Education and Training Team



  • To support the Education and Training Team with administrative duties. An indication of these duties include:


    • Database administration using OLM or other systems such as Microsoft Excel for data input and retrieval

    • Collating of data

    • Photocopying

    • Minute taking of meetings


  • To assist with the organisation of courses and events by:


    • Liaising with education and training course leads and facilitators and providing support

    • Booking rooms

    • Photocopying training materials




  • To manage telephone and face to face enquiries relating to courses (e.g. bookings, attendance, training records).

  • To use OLM to produce registers for training courses and input attendance

  • To use Microsoft Outlook to send confirmation of courses and reminders.

  • To monitor course bookings and follow up on non-attendance at courses.

  • To assist in the promotion of the Education services and training courses

  • To organise catering for courses and events.

  • To administer other systems such as Elsevier eLearning to support the wider education team.


Education Centre Reception




  • To supervise the coordination of the reception service of the Education Centre and ensure appropriate reception cover is maintained.

  • To organise and co-ordinate room bookings for the Education Centre

  • To be able to input, maintain and retrieve data from all Education Centre computer systems

  • To be vigilant ensuring anyone accessing the Education Centre is entitled to do so.

  • To, efficiently and effectively, handle enquiries from staff and externals.

  • To act as a focal point for the delivery and collection of post and courier items for the Centre, and to ensure the effective distribution of post to staff and managers

  • To move and carry furniture and equipment (eg chairs, tables) in accordance with room layout requests for teaching and hospitality functions taking place within the Education Centre.

  • To ensure equipment and materials are appropriately stocked, set up and in working order prior to events.


Requirements:



  • GCSE Grade C Maths and English or equivalent

  • Ability to communicate courteously and appropriately with staff at all levels, both verbally and in writing

  • Effective telephone and reception skills

  • Good administrative coordination skills

  • Proficient in the use of Microsoft Windows software including the use of Microsoft Word, Excel and Outlook

  • Ability to maintain a booking system and good attention to detail

  • Ability to prioritise, organise own workload and ensure set deadlines and agreed standards are met

  • Able to use initiative and take responsibility for delegated activities

  • Experience of supervising team members

  • Experience in operating a reception service, working with visitors and/or members of the public

  • Flexible approach and able to function as part of a team or be self-sufficient


If this is the role for you, then apply today! Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Libby Cella