HR Administrator

  • Location
    Southampton, Hampshire
  • Salary
  • Category
    HR, Sales and Management - HR Administrator
  • Job type
  • Industry
  • External Reference

We are now recruiting for a HR Administrator to join the team with one of the UK's leading transportation companies.

The role is available as an immediate start, to be based in central Southampton with easy access by public transport, Monday to Friday; 9am - 5pm on an initial 3 month contract at £12.98ph.

Key Accountabilities

* Complete starters, leavers and internal transfer staff change processes using the HR system and ensuring that the relevant correspondence is issued accordingly.

* Accountability for answering a range of employee life-cycle queries submitted by post, email and phone including annual and extended leave entitlements, attendance management, changes to terms and conditions of employment and lifestyle event changes.

* Accountability for using resignation and retirement acceptance paperwork and the recovery of leaver Company ID and travel passes.

* Prepare leaver files prior to archiving in accordance with general data protection regulations.

* Process external employment related reference requests.

* Ensure that employee records and associated filing is kept up to date.

* Provide minute taking support to managers when conducting formal meetings and to ensure adherence to Company and statutory people management procedures.

* To provide weekly and periodic management information and produce key performance indicators in accordance with ongoing and ad-hoc business needs.

* Assist with monitoring employee dates for returning from extended leave(e.g. maternity, adoption, paternity, parental leave and career breaks) with responsibility for completing the relevant staff change process.

* Assist with monitoring and maintain fixed term contract, secondment and casual working expiry dates.

* Ensure that management teams adhere to statutory 'right to work' and eligibility checking requirements as and when required.

* To ensure that management teams adhere to the 'Authority to Recruit' procedure when submitting their recruitment needs (including checking the relevant level of authority, headcount budget, cost centres, job titles, work patterns and any employment related enhancements).

* Responsibility for processing pension related documentation including requests for pension estimates, submitting preserved benefits and payment of benefit forms to the pension provider and maintaining pension scheme rules.

* Responsible for Company Attendance Procedure weekly prompt report and updating the HR system with any management action taken.

* Assisting the wider HR Services team in maintaining the shared email inbox, answering first contact queries in a timely fashion and escalating any complex issues to the relevant team member or manager for resolution.

Person Specification


* GCSE Maths and English Grade A-C

Job Specific Knowledge & Skills

* Proven experience of working in a fast paced and challenging office environment.

* Previous experience of working in a HR team would be an advantage.

* Possess a flexible approach in ensuring customer needs are met.

* Demonstrate strong time management, communication, and interpersonal skills.

* Conscientious with an attention to detail particularly in relation to producing formal documentation in a variety of context.

* Must demonstrate a willingness to learn new systems, skills and behaviours and to acquire job related formal qualifications as and when required.

* Experience in appropriate IT packages including Microsoft Word, Excel and PowerPoint.

**please note a full drug and alcohol test is required prior to starting.**

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Jessica Jones