HR and Operations Assistant

  • Location
    London, Greater London
  • Salary
    £ 26000 - £ 31000 / Year
  • Category
    Office and Secretarial - Office Assistant
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Job title: Operations and HR assistant

Type: Temp to perm

Salary: £25,000 - £31,000

Location: Near Southwark

My client, a fast-growing software company are looking for an Operations and HR Assistant to become the central point of contact within the office. In this role you will be managing the smooth runnings of the office which will include but will not limited to, maintaining communal areas, stock upkeep, new starter on-boarding, diary management, invoicing and reporting and HR coordination. If you are looking for a role that offers autonomy and variation, please apply now.

Duties in the role

  • Maintaining a welcoming environment for clients and candidates

  • Maintain a smooth and efficient office operation by keeping office/kitchen supplies ordered and in stock

  • Coordinating with office vendors and maintenance staff for accurate and timely service

  • Ensure the office is clean through coordinating with vendors, etc.

  • Ordering lunches and food for our office kitchen on a timely basis

  • Coordinate employee events and outings to help create a positive office culture

  • Assist new employee on-boarding which includes desk set up and coordinating first week's schedules and training plans

  • Coordinate all HR new hire paperwork

  • Maintain all London employee files

  • Ensure all office safety regulations are being complied to; maintain being the First Aid/Safety point of contact

  • Coordinate with IT for new hire onboarding and assist with IT issues

  • Assist with coordinating London employee benefit programs

  • Assist with scheduling interviews, job posting feedback support and coordinating university recruiting events

  • Coordinate expense reports, office invoicing and office contracts with the Finance team

  • Assist with compiling HR analytics

Requirements for the role

  • Proven experience in a similar dynamic office management and operations support role

  • Excellent interpersonal skills and professional demeanor

  • Intermediate/preferably advanced knowledge of MS Word, Outlook, Excel and Power Point

  • Dedicated, punctual, reliable and willingness to learn and grow in the role

  • Highly motivated self-starter who sees projects through to timely, high quality completion

  • Possesses inherent intellectual curiosity and critical thinking

  • Positive, friendly and helpful attitude

  • Ability to handle sensitive and/or confidential material and information appropriately

  • Aptitude and willingness to learn specialized online systems and software

  • Strong attention to detail

  • Ability to work both autonomously and collaboratively

  • Able to multi-task and manage multiple projects effectively

  • Able to work under pressure, in a fast-paced, changing environment

  • Interest in IT troubleshooting: proficient with common office equipment

Company Benefits

  • Competitive compensation

  • 25 days' vacation, plus Birthday and 8 public holidays

  • Short term and long-term disability insurance

  • Life insurance of four times annual salary

  • Pension Plan

  • Public transit subsidy of £45 per month

  • Fitness subsidy of £25 per month

  • Free Tuesday and Friday lunches

  • Monthly team social events

  • Modern new offices in Southwark, Central London

  • Discretionary 5% end of year bonus

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Katie Bailey