HR Assistant

  • Location
    Ipswich, Suffolk
  • Salary
    £ 26000 - £ 28000 / Year
  • Job type
    Permanent
  • Industry
    HR
  • External Reference
    JN-112020-152360

A rare and exciting role to work for our client based on the Ipswich outskirts. This is a varied and busy role, offering key support to the business.


This role is to provide support for all HR activities on site and you will be working as part of a small team of 3 people, much of this role is focused around recruitment activities and maintaining records and reports. The successful candidate would need to maintain confidentiality and collaborate with the wide UK HR Team, Admin team and Managers to provide a good service for all employees.
Provide administrative support for HR activities to ensure:



  • Records are kept up to date

  • Purchase orders (POs) are raised for all new contractors, contractor extensions and all HR activities (training, events)

  • Confidentiality and security of personal and sensitive data is maintained at all times (in line with training given)

  • HR activities are carried out in a timely manner and no actions are missed e.g. onboarding, processing leavers and recruitment

  • Employees and Contractors feel confident in the HR service they receive


Recruitment for Contractors and Permanent Staff:



  • Supporting with recruitment (CV screening with managers, scheduling interviews and sending feedback)

  • Ensuring candidates have a good experience with the interview process.

  • Building strong relationships with our sourcing agency partners to ensure they are effectively briefed on roles and updated regularly on new/filled vacancies


Management of Contractor and Employee Processes/Records



  • Proactively manage the contractor extension process and filing relevant records

  • Managing leaver procedures and document retention in line with GDPR

  • Managing new contractor/employee induction & onboarding

  • Updating trackers, checklists and templates for HR processes

  • Using templates supplied by Payroll to ensure accurate data is provided to Payroll in a timely manner and employees are paid correctly


Management of Email Inbox:



  • Ensuring GDPR compliance

  • Filing emails as appropriate

  • Filing and tracking CVs received before sending them out to managers for review


Reporting and Analysis



  • Check records are accurate and can be used for analysis and reports to the business

  • Consider the most efficient way to gather and maintain useful data

  • Be detail-oriented and work to a high level of accuracy - able to check your own work for errors and sense check existing data.


Other Regular Tasks:



  • Timesheet approval

  • Monthly overtime processing with Payroll for Permanent Employees

  • Update the overtime report and send out to stakeholders weekly


Skills/Qualifications


Essential



  • Strong organisational and administrative skills

  • Experience using Outlook, Word and Excel and willing to learn new systems

  • Able to work to pace and to a high standard; strong attention to detail


Desirable but not essential



  • Previous experience working in HR; familiarity with HR admin best practice

  • An understanding of the Data Protection legislation and best practice, including GDPR

  • Experience of notetaking in formal disciplinary, investigation and grievance meetings

  • Bilingual Mandarin Chinese/English


Personal Attributes



  • Able to work calmly under pressure and to tight deadlines

  • Proactive and innovative team player who is also capable of working independently

  • Considers how to create value in their role and delivers improvements to processes

  • Strong attention to detail, communication and interpersonal skills


Working Hours



  • Working hours are 09.00 - 17.30; Monday - Friday, with a 1 hour lunch break, total 37.5 hours per week

  • Some work may be from home due to the current Govenment guidelines


Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Please apply with your CV to: Katherine Bleese