Information Management Compliance Assistant

  • Location
    London, Greater London
  • Salary
    £ 30985 - £ 36534 / Year
  • Job type
    Permanent
  • Industry
    Public Sector and Government
  • External Reference
    JN-072022-265427
  • Category
    Public Sector - Civil Service

My client, a Central Government organisation, requires an Information Management Compliance Assistant to join them on a permanent basis. This is an exciting opportunity to join an expanding Government Department that can offer continued career growth and development, a flexible, supportive and secure working environment, and excellent benefits and enrolment in the Civil Service Pensions Scheme (27-30% employer contribution). The role offers flexible Hybrid work with occasional attendance to the organisation's London office.

Job Information

The main purpose of the IM Compliance Assistant will assist in developing, implementing, maintaining, and supporting corporate compliance programs that might include coordination and review of existing policies and procedures, regulatory reporting guidelines and filing deadlines, conducting compliance audits, and facilitating remediation's of audit to prevent future violations.

Responsibilities

* Co-ordinating IHSE Data Protection Impact Assessments (DPIAs) where required on all upgrades and changes to our IT Systems and Applications and processes.
* Co-ordinating IHSE's activities in response to Subject Access Requests (SAR's) received about the processing of personal information and liaising with central teams on Parliament's formal response.
* Identifying where contractual agreements with suppliers and other third parties processing personal data on behalf of IHSE are required and liaising with central teams to ensure compliant contracts are put in place.
* Working with central teams to establish appropriate technical and organisational security measures for storing personal data within IHSE.
* Working with central teams to respond appropriately and correctly handle an information breach.
* Deliver a program aimed at increasing awareness of compliance with privacy laws and foster a data protection culture within IHSE.
* Manage the assignment of responsibilities within IHSE to deliver compliance with privacy laws and policies through Information Asset Owners (IAOs), and Record Officers (ROs).
* Inform and advise on data protection compliance within IHSE.
* Ensure IHSE follows Parliamentary data protection policies and procedures, monitor and report compliance to the central teams on a regular basis.
* Monitor adherence to the Parliamentary Protective Marking Scheme within IHSE and provide support on its application and associated controls.
* Maintain the Information Asset Registers (IAR's) on behalf of IHSE.
* Support the DIRO to maintain and update the Record of Processing Activities (ROPA) on behalf of IHSE.
* Develop business Data Flow Diagrams (DFD's) of the 'As-is' on behalf of IHSE.
* Develop business Data Flow Diagrams (DFD's) of the 'To-Be' / Business Process Re-Engineering (BPR) to improve IM ways of working on behalf of IHSE.
* Maintain statistics around Key Performance Indicators (KPI's) to measure IM benefits (e.g., no of ACT training courses attended, data breaches, DPIA's carried out etc.).

To be considered applicants must have a valid right to work in the UK.

To speak to a recruitment expert please contact Susana Gomez-Navarro