Mandarin Speaking - Accounts Assistant

  • Location
    London, Greater London
  • Category
    Accountancy & Finance - AAT
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Mandarin Speaking - Accounts Assistant


Monday to Friday

Location - Paddington

Key Responsibilities

  • To perform basic bookkeeping tasks in the relevant bookkeeping system

  • Be responsible for the loading of vendors onto the system.

  • Be responsible for the checking of accounts payable invoices for the business and preparing them for handover to finance for payment, whilst flagging payment terms to avoid paying penalties

  • Prepare, check and conduct inter-company reconciliations and recharges

  • Maintain payroll information by collecting, calculating, and entering data and changes in the payroll system

  • Verification of the change to the Payroll system and reporting to the line manager and employee (where appropriate) that changes have been actioned

  • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages

  • Prepares the payroll files ready for payment

  • Resolves payroll discrepancies by collecting and analyzing information.

  • Provides payroll information by answering questions and requests.

  • Maintains payroll operations by following policies and procedures; reporting needed changes.

  • Maintains employee confidence and protects payroll operations by keeping information confidential.

  • Preparation of journals and loading of journals in accordance with group reporting and SOX guidelines.

  • To plan and manage executive travel including bookings of hotels, transportation, and VISA applications

  • To prepare executive expense claims and submit them for payment

  • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.

  • Assists in planning and arranging events, including organising catering.

  • To support the executives in making minimising their admin loan and freeing up their time to concentrate on the business.

  • Accurate and up to date set of books

  • Percentage of work on time with no-rework required

  • Accurate and error free HR Payroll data and files

  • Expense preparation thorough and complete

  • Hotel and travel arrangements on budget and to plan

  • Percentage of Visa applications processed first time

Skills and competencies required

  • A can-do attitude and a level head

  • Attention to detail and desire to get it right

  • Organised

  • Fluent in written and spoken Mandarin and English

  • High level of literacy and numeracy, to include suitable secondary education (possibly studying for professional exams).

  • IT literate including intermediate/advanced Excel

  • Accurate, methodical and with good analytical and problem-solving skills

  • Good communication skills

  • Good time management skills

  • Ability to work under pressure

  • Flexible attitude and a team player

Professional experience

  • Experience working in an administrative capacity for a team in an office environment

  • Possible prior roles could be junior accountant, payroll clerk or accounts receivable/payable clerk

  • Suitable relevant data entry skills and/or experience in a finance environment

Knowledge, Education, Skills and Experience (Required)

Working knowledge of Sage or QuickBooks or equivalent bookkeeping system is an advantage.


  • A Levels or equivalent

  • Possibly studying towards a finance or administrative qualification

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Please apply with your CV to: Olivia Nolan