Office admin

  • Location
    Manchester, Greater Manchester
  • Salary
    £ 23300 - £ 25000 / Year
  • Category
    Office and Secretarial - Administrative Assistant
  • Job type
  • Industry
    Transport and Logistics
  • External Reference

Job Title: Office Administrator

Purpose: To provide efficient and timely administrative support to the organisation

Main Responsibilities and tasks

  • Managing diaries and organising meetings and appointments for the Managing Director and senior leadership team

  • Booking and arranging travel, transport and accommodation for the Managing Director and senior leadership team

  • Dealing with correspondence, processing email and making/receiving phone calls

  • Organising events, meetings and conferences as required

  • Reminding senior managers of important tasks and deadlines

  • Typing, compiling, preparing and distributing reports, presentations and correspondence

  • Managing company databases and filing systems

  • Implementing and maintaining administrative procedures and systems

  • Liaising with key internal and external stakeholders, suppliers and clients on behalf of the Managing Director and senior leadership team

  • Collating and producing expense claims for the Managing Director and senior leadership team

  • Minute taking

  • Supporting with ad hoc projects and administration duties as required. EG: Reception cover

Key Safety Responsibilities:

  • To act in a manner as to ensure the health, safety, welfare, environment and fire safety of yourself and others in the organisation as well as any clients and visitors.

  • Ensure that you and any guests to any company premises understand emergency and evacuation arrangements.

  • Ensure your working environment is maintained in a safe and tidy condition.

  • To act proactively in identifying and any unsafe practices or safety risks in the organisation and reporting these through the appropriate channels.

  • Ensure adherence to all relevant company policies and procedures.

Knowledge and Skills Requirements:

  • GDPR Awareness

  • Administration experience

  • Computer Literate

  • Strong communication & interpersonal skills

  • Good numeracy and literacy levels

  • Highly organised with ability to prioritise work activities

  • Diplomatic and objective

  • Trustworthy and discreet

  • Team worker and supportive

  • Flexible

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Charley Lawlor