Office Administrator

  • Location
    Malvern, Worcestershire
  • Salary
    £ 18000 - £ 24000 / Year
  • Category
    Office and Secretarial - Administrator
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

We are recruiting for an Office Administrator on behalf of our client who are a leading supplier in their field. This is an extremely varied and busy role that would suit a candidate that can change their hat multiple times a day. This is also an evolving role, if you proficient with Excel then this would also be of benefit.

Duties and Responsibilities

  • Taking customer order details by telephone and from email requests

  • Sales order processing using Sage 50 Accounts

  • Confirming the status of customer orders and deliveries, keeping customers updated regarding any delays / changes to orders

  • Liaising with the warehouse to resolve picking and despatch queries

  • Processing and generating freight paperwork for despatch

  • Plan routes and create run sheets for drivers

  • Put all run sheet paperwork together and book deliveries/collections with customers/suppliers and obtain booking references prior to despatch (inc waste)

  • Compiling emails, quotations and letters etc.

  • Answering the telephone

  • Administrative support for Directors and Sales personnel as required

  • Filing

  • Coding and posting supplier invoices accurately and in a timely manner using Sage 50 Accounts

  • Supplier statement reconciliations

  • Other ad hoc duties as and when required

  • Ensuring all procedures on company quality system ISO 9001 2001 are adhered to at all times

Personal Requirements

  • Hardworking/ Strong work ethic

  • Attention to detail

  • Knowledge of Microsoft office, in particular excel spreadsheets

  • Sage 50 experience or other accounts package preferable

  • Self-motivated

  • Ability to work alone but also to work within a team

  • Reliable/Flexible

The Package:

Salary: £18K - 24K depending on experience

Hours: (37.5 hours per week) Monday to Friday between 09:00 - 17:00 (Car owner required due to the location of the offices)

Holiday: 24 days a year plus bank holidays (January - December 3-4 days required for Xmas)

Auto enrolment to pension scheme

If you would like to know more about this fantastic opportunity, then please contact Gemma at Adecco today!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Gemma Partridge