Office Coordinator

  • Location
    London, Greater London
  • Salary
  • Category
    Public Sector - Public Sector
  • Job type
  • Industry
    Public Sector
  • External Reference

Office Coordinator

6 Months Temporary Contract


Monday - Friday, 9am-5pm

Based in Central London

Adecco are currently recruiting for an Office Coordinator for a prestigious university based in Central London. The candidate will be required to provide a high and comprehensive level of administrative support to the staff and students of the Department of Statistics. Supporting the work of the Programme Managers in delivering the undergraduate and postgraduate programmes, including the PhD programme, the Research and Finance Manager with processing and recording expense claims, and the Events and Communications Officer in providing a range of events and seminars to internal and external audiences. To manage the Departmental term-time seminar series and oversee day-to-day operations of the Department's administration.


  • To take responsibility for scheduling and promoting faculty and class teacher office hours and for allocating and maintaining class teacher homework boxes.

  • To take responsibility for the various departmental term time seminar programmes including: booking speakers; arranging hotel accommodation; reimbursing travel receipts; ordering catering and seminar room set up.

  • To manage all assessed coursework submission, ensuring that all coursework is submitted correctly, that any student queries are responded to promptly and that coursework is forwarded to the appropriate Departmental colleague in a timely manner.

  • To assist the Programme Managers with course related tasks in times of heavy demand, including allocating students to seminars and updating academic mentor office hours.

  • To provide support to the Research and Finance Manager by processing expenses claims for staff and students, including student language course reimbursement applications, where appropriate, and reporting on expenditure.

  • To undertake office management tasks for the Department's staff and students, including: maintenance of communal office areas, ordering stationery and office consumables; distributing post; estates matters; allocation and renewal of keys; updating departmental notice boards and photo boards;

  • To manage the student study areas, ensuring that they are well maintained and kept, and reporting issues to the appropriate teams in the School.

  • To oversee the allocation of IT equipment to staff and students, reporting problems to the IT Service Desk when necessary, and advising the Departmental Manager and Research and Finance Manager of requests for new purchases.

  • To understand and abide by the School's regulations and legislation regarding data protection, freedom of information and recorded student information, for example Inclusion Plans.

** Please note, only successfully shortlisted candidates will be contacted**

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Georgia Cottier