Office Manager

  • Location
    London, Greater London
  • Salary
    £ 17.95 - £ 20.51 / Hour
  • Category
    Office and Secretarial - Office Manager
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Our client, a School based in Greenwich are currently looking for an Office Manager to lead and co-ordinate all administrative functions in order to assist in the smooth running of the school. As part of your duties, you are expected to work in conjunction with the Headteacher/Senior Leadership Team/School Business Manager.

  • Location: Greenwich

  • Pay: £17.95-£20.51 per hour

  • Type: Temporary

  • Duration: Until End of July

  • Start date: ASAP

*The postholder would be required to hold an enhanced DBS or be willing to apply*

In this role your accountability's and responsibilities:

  • Take a lead role in the organisation and monitoring of support systems/ procedures/ policies.

  • Line management responsibilities where appropriate including, management of office staff, liaising between managers/teaching staff and support staff.

  • Hold regular team meetings with managed staff and undertake recruitment/induction/appraisal/training/mentoring for own team

  • Administration of all new admissions and leavers in the school.

  • Manage data collection on new student registration and admission packs

  • Create, maintain and regularly update all student records using the school's database (SIMS) and

  • Ensure all new staff, visitors and volunteers provide suitable documentation for suitable checks to be made

  • Ensure that system housekeeping is always kept up to date and is accurate

  • Ensure a responsive and secure service for personal callers, ensuring controlled entrance and exit and a polite and welcoming approach to visitors.

  • Oversee an efficient mail service for the school.

  • Deal appropriately with incoming correspondence; date record, deliver and track mail. Ensure that mail is duly dispatched; urgent matters are promptly referred and dealt with; action and reply to routine correspondence / messages.

  • To provide statistics for the Trust as required i.e. other official returns, termly school census, rolls and attendance, language and fluency etc

  • Co-ordinate and supervise the work of office staff and to ensure the school office is organised efficiently.

  • Work in conjunction with the Finance Manager to best use office staff time.

  • Lead the school office in a collaborative and advise and develop new and existing colleagues in any specialist areas undertaken or areas for professional development.

  • Assisting in the induction of any new member of the office staff.

  • To provide admin support to the work of the school finance & premises manager as may be required

  • To support the organisation and effectiveness of governing body meetings & visits including taking minutes at subcommittee meetings if required.

Person Specification:

  • NVQ3 or equivalent in related field or Degree level qualification.

  • Experience of school administration or a similar environment

  • A commitment to the school's improvement process and ethos

  • High standards of professionalism

  • Good Literacy and numeracy - GCSE Maths and English or equivalent

  • Experience of working effectively in School administration and organisation.

  • Experience of managing a team and working collaboratively.

  • Excellent communication skills, written and verbal.

  • An understanding of the strategies needed to establish consistently high expectations

  • Able to develop positive relationships with staff

Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Libby Cella