Office manager

  • Location
    London, Greater London
  • Salary
    £ 32000 - £ 35000 / Year
  • Job type
    Permanent
  • Industry
    Consultancy
  • External Reference
    JN-012022-228844
  • Category
    Office and Secretarial - Administration Manager



JOB DESCRIPTION



Job Title: Office Manager


Location: Canary Wharf


Contract: Permanent 37.5 Hours / Monday-Friday


Salary: 35k





Primary Responsibilities:



Office



  • Answering calls politely and efficiently

  • Routing calls as Screening calls. Taking and passing on messages

  • First point of Meet and greet all business clients and visitors

  • Inform the appropriate staff of client/visitor arrival

  • Manage boardroom bookings. Maintain the meeting room's diary and cupboard keys

  • Arrange temporary building security passes for visitors

  • Arrange catering for all meetings external and internal

  • Keeping the reception area and boardrooms neat and Reporting any faulty equipment

  • Retrieve incoming packages mail from Opening and distribution of mail

  • Providing general administrative support to all staff

  • Constant communication with administration

  • Responsible for the smooth running of the office

  • Responsible for office library, archiving, filing

  • Arranging E-Permits where applicable

  • Overseeing the office recycling



Stationery:



  • Responsible for the stationery contract and negotiating rates

  • Ordering all office stationery supplies

  • Replenishing stationery cupboard

  • Ensuring correct orders are delivered and returning of faulty or wrong orders

  • Liaising with accounts assistant regarding stationery invoices and credit notes



Office Equipment & I.T



  • First point of contact

  • Responsible for maintaining accurate records of contractors and inventory lists of all equipment

  • Back-up IT Support

  • Assisting with any office desk allocation and relocation

  • Printer and phone induction for all new employees

  • Responsible for office phones and liaising closely with CW regarding extension allocation and relocation, maintaining staff phone extension list and dealing with all phone issues

  • Responsible for assisting staff with any IT issues and liaising with IT department to get them resolved

  • Assistant staff with faulty IT equipment and replacements

  • Responsible for the office equipment maintenance agreements and contracts

  • Responsible for maintenance, servicing, repairs and replacement of all office equipment

  • Troubleshooting and assisting with all office equipment issues

  • Responsible for the water coolers; contract, orders, deliveries and servicing



Kitchen:



  • Liaising with the cleaner to ensure the kitchen is immaculate at all times

  • Replenishing of kitchen supplies, weekly fridge clean out

  • Ordering of all kitchen supplies (beverages, biscuits, cutlery, crockery)

  • Ensuring all kitchen equipment is working, maintained and serviced



Cleaner:



  • First point of contact

  • Responsible for the cleaning contract and rate charges

  • Liaise with cleaner and cleaning company for all cleaning issues

  • Arrange deep clean for the office every 6 months



P.A to Principals:



  • Screening calls and taking messages

  • Diary Management

  • Organising meetings and appointments and arranging lunches

  • Reminding the Principals of internal/external meetings and important tasks and deadlines

  • Arranging all office functions and events

  • Assisting in producing and copying reports and documents

  • Travel arrangements; flights/trains/accommodation/taxi/travel Visa's for Principals and Staff



Any other duties deemed appropriate to the position Qualifications and Abilities:



  • Excellent communication skills both verbal and written

  • Good customer service skills

  • A polite and friendly manner with good telephone skills

  • Strong efficiently and punctuality

  • Good working knowledge of MS Outlook, Word, Excel, Printers

  • Good organisation skills

  • Ability to work with minimal supervision

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Mia Skipper