Office manager

  • Location
    London, Greater London
  • Salary
    £ 24000 - £ 30000 / Year
  • Job type
    Temporary contract
  • Industry
    Admin and Secretarial
  • External Reference
    JN-072022-267331
  • Category
    Office and Secretarial - Administration Manager

Job title: office manager


Salary: 24-30k


Location: City of london



About the Role


The Office Manager plays a varied role in ensuring the smooth, day-to-day running of the office. The role is to create and maintain a pleasant working environment, ensuring high levels of organizational effectiveness, communication, and safety. The Office Manager will have contact with all levels of internal staff as well as clients and visitors.



Responsibilities



  • Meeting and greeting all guests and providing refreshments when requested

  • Managing visitor access and bookings as well as arranging inductions for new staff

  • General administration in relation to the smooth running of the office, including timely responses to queries and requests

  • Manage maintenance of the office environment, plants, and furniture

  • Communicating any relevant information to the office via e-mail/Slack

  • Liaise with 3rd party companies such as security staff, reception, cleaning contractors and maintenance companies

  • Regular food and beverage orders inclusive of weekly food shop and refreshments for meetings and events

  • Stationery stock control

  • Completing an AM and PM floor walk to ensure that the office is at its highest standard

  • Refilling breakout areas when appropriate and ensuring they are always kept tidy

  • Preparing meeting rooms for internal and external use

  • Ensure that the pantry and storage cupboards are always tidy and organised

  • Answer phones for the office and provide routine information to callers

  • Accept, sort and distribute post appropriately

  • Ensure IT requirements throughout the office are met by liaising with the IT Helpdesk

  • Booking staff travel and accommodation when required to do so

  • Support the HR team on the newcomers / leavers process

  • Ensure building compliances are met and update building management with records monthly



Events Duties



  • Ensuring the event schedule is kept up to date with all internal and external events, briefings, workshops, and meetings that are held in the office space.

  • Liaise with training team to ensure that the event schedule does not clash with the training schedule

  • Ad-hoc project support for events

  • Organise office access for all event attendees and staff

  • Arrange access for event deliveries via MVC

  • Booking event space via Google calendars

  • Liaise with clients & internal teams to ensure the smooth running of events

  • Managing event layout by clearing furniture from rooms on request and sourcing storage when needed

  • Source and organise appropriate catering for events

  • Source and organise required equipment and entertainment for events

  • Facilitating company events such as company update and breakfast club

  • Ensure IT requirements are met for events by liaising with IT department

  • Assist attendees with miscellaneous requests



What you'll need



  • Office Manager/administrative assistant experience

  • Excellent time management skills and ability to multitask and prioritise work

  • Strong communication and organisational skills in a fast-paced environment

  • Possesses strong customer telephone and face to face skills.

  • Is confident and has high personal standards

  • Proficiency in G Suite would be an advantage

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Mia Skipper