Operations Administrator (Temporary to Permanent)

  • Location
    London, Greater London
  • Salary
    £ 25000 - £ 27000 / Year
  • Category
    Office and Secretarial - Administrator
  • Job type
    Permanent
  • Industry
    Office and Secretarial
  • External Reference
    JN-032019-55349

TEMPORARY to PERMANENT Opportunity


Job Title: Operation Administrator


Location: Kings Cross (Will be in moving to Farringdon)


Salary: £25,000 - £27,000 per annum


**MUST BE AVAILABLE IMMEDIATELY**



Purpose of the Role: To support the Central Operations teams in their work, providing a positive and efficient working environment. Support includes the HR, IT, Marketing & Communications and Legal Team, as well as ensuring the London Office is Set up.


My well-established client is a technology company who focus on strategic investments into start-up companies that support the research life cycle are looking for an Operations Administrator to be the main support for their Operations teams!


Key Responsibilities:


Provide administrative support to the company's central operations functions, including, but not limited to:


Human Resources:



  • Recruitment administration eg. inviting candidates to interview, room booking, escorting to and from reception, arranging travel for candidates, tracking applicants, sending template letters eg. regret letters

  • On boarding & off boarding activities relating to the office eg building access, office tours for new starters

  • Personal file creation, keeping the HR wiki to update, answering routine and general HR queries.


Legal:



  • Document management support - eg storage, organisation, DocuSign

  • Organising, disseminating available central policy & legal documents

  • Maintaining records of contracts, policies across the businesses, liaising with owners



Marketing & Communications:



  • Act as first point of contact for telephone or general email enquiries

  • Support creation of marketing materials, liaise with storage provider for maintenance and recall

  • Support collation and cleaning of information for marketing reports

  • Support management and posting to social media platforms and blog sites



Facilities & Office (London):



  • Supplies management (inc. multi-functional devices, stationery, phones)

  • Receipt and delivery of office post

  • Security registration and visitor access

  • Support organisation of social events for UK and, on occasion, global events

  • Meeting room administration, including booking and administering board and senior management meetings level Keeping the office presentable and tidy

  • Arranging desk set up and assessment






IT:



  • Respond to and close routine and basic service desk tickets - including on-boarding, off-boarding and systems access

  • Ordering and taking receipt of equipment

  • Cover along with wider group technology team during Systems Administrator holidays



Other:



  • Providing first port of call for all office related inquiries from portfolio companies and staff

  • Support to Managing Director and senior members of the DS Management Board. Including but not limited to:

  • producing accurate expense claims

  • the coordination of travel itineraries hotel accommodation

  • visa applications

  • Manage procurement card for central purposes

  • Other tasks and requirements as reasonably required.



Key Relationships:



  • Head of Operations

  • Chief Operating Officer

  • Director, HR

  • Director, Marketing & Communications

  • General Counsel

  • Systems Administrator



Skills & Knowledge:



  • Highly organised with the ability to work with multiple teams with different priorities

  • Excellent computer skills with comprehensive knowledge of Office Applications Software and the web

  • Able to manage and prioritise a varied workload under pressure

  • Must be a team player who values the success and reputations of the team


If you truly believe you possess the right skills, experience and attitude to take on this role then please do apply now! Can I please kindly ask that only apply if you are available immediately and that the salary and location are right for you before applying.


Please not due to a large amount of applications. Only successful applicants will be contacted.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Lauren Pratley