Operations Assistant

  • Location
    City Of London, Greater London
  • Salary
    £15.01/Hourly
  • Job type
    Temporary contract
  • Industry
    Admin and Secretarial
  • External Reference
    JN-042022-249285
  • Category
    Education & Childcare - Education Administration

We have a great opportunity to work with a prestigious Higher Education client based in Central London.


Role: Operations Assistant


Pay: £15.01


Duration: 4 months


Working pattern: Hybrid working - you must be able to travel to Holborn, London


Job Summary:









The Operations Assistant (Executive Support and Projects) is responsible for providing excellent administrative support to the Director, managing all aspects of their professional agenda, liaising with internal colleagues, external stakeholders, professional organisations and networks, balancing competing commitments to maximise the Director's time, impact and effectiveness.



Communication



  • Respond to a wide range of routine questions and queries on behalf of the Director from students, alumni, employers, staff and the public, in person, by phone, online and through our CRM system and by email

  • Draft and prepare emails and communications for internal and external distribution



Teamwork and motivation



  • Deliver on-the-job to the Director and Division's management team, supporting, assisting and covering others when necessary

  • Provide ad-hoc support with the day-to-day operational management of the Division's human, financial and physical resources through a wide range of administrative and project support duties



Liaison and networking



  • Participate in internal and external networks

  • Develop and maintain effective working relationships across the School to support the work of the Director



Service delivery



  • Help to design and implement administrative related processes, systems and policies

  • Ensure that work is produced to the required standard and distributed in a timely manner; occasionally involving working under pressure and to binding deadlines


Person Spec:












Educated to degree level or equivalent, with English and Maths GCSE or equivalent



Experience and good knowledge of MS Office



Experience of maintaining and implementing administrative systems



Experience of directly supporting colleagues with a wide range of tasks



Previous higher education experience or interest and proven ability to develop a deep understanding of administrative and operational processes within a similar context



Experience of working in a PA/EA role



Experience of dealing with face to face, telephone and email enquiries from students/clients/customers



Strong written and oral communication skills, including the ability to write and convey specialist information in a clear, concise and accurate manner to and for a wide range of people



Experience of diagnosing the needs of clients and recommending the most appropriate service or source of information



Evidence of writing and disseminating meeting minutes clearly and accurately




If you would like to hear more about this role, please apply. We will contact all shortlisted candidates.


Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Louise corke