PA

  • Location
    London, Greater London
  • Category
    Public Sector - Health Administration
  • Job type
    Contractor
  • Industry
    Charity and Not-for-profit
  • External Reference
    JN-032019-55560

PA



  • Manage and prioritise the Deputy Director's busy diary, balancing a need to control access to the Deputy Director with the need to maintain good working relationships.



  • Management of all incoming correspondence, email and telephone calls on behalf of the Deputy Director, delegating work to others when the Deputy Director is unavailable, drafting responses as appropriate, forwarding correspondence for reply and ensuring actions are followed up by the department.



  • Provide a professional and efficient two-way channel of communication with external


organisations and also build positive relationships internally with key departmental contacts.



  • Produce presentations for the Deputy Director, obtaining information from internal and external sources, undertaking research as necessary.



Communications Department



  • Accounts Management - process and record all purchase orders, invoices and expenses using Agresso, liaising with others as required.



  • Hold budget responsibility for the Annual Review, subscriptions, travel and all office equipment.



  • Exercise initiative in responding to departmental day-to-day queries and prioritising other issues.

  • Office management for the Communications department - IT co-ordination, office stationery and equipment and maintenance and repair of office spaces. Health and safety co-ordinator.

  • HR - management ofissuing contracts for external work for the department, hearings, inductions and training for all staff, work experience, and volunteers.

  • Organisation of departmental meetings and those directly relating to the Director of Engagement, arranging lunch and refreshments when necessary.



  • Support the press office when required



Key behavioural attributes:-


The jobholder must -



  • possess a positive attitude and be pro active in the workplace.



  • be a people person, with capability to work individually and within a team.



  • possess the ability to communicate clearly with both internal and external customers.



  • have the ability to be diplomatic, assertive and to remain calm under pressure.



What are the main work pressures and challenges?:



  • This is a demanding role - the Communications office is a busy environment with considerable pressures.

  • The post holder must have a flexible approach to their work. They will need to be able to prioritise at a high level, both their own workload and that of the Deputy Director's and must be able to cope with the variety and volume of demands made on them. It will be necessary to work unsupervised, using sound judgement to make decisions on the Deputy Director's behalf.

  • The jobholder will often be called upon for guidance from people internally and externally at short notice, and will therefore need to be aware of the daily issues within the department.

  • The individual must possess a professional and friendly manner as they will be the first point of contact for external stakeholders wishing to make contact with the Deputy Director.


Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


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Please apply with your CV to: Louise corke