P.A.

  • Location
    Watford, Hertfordshire
  • Salary
    £ 25000 - £ 30000 / Year
  • Category
    Office and Secretarial - Executive PA
  • Job type
    Permanent
  • Industry
    IT and Telecoms
  • External Reference
    JN-112018-34653

P.A. WANTED!



Do you want to work for one of the most successful, global technology companies?



Are you a confident, flexible and initiative-focused PA?



Do you want to work in modern surroundings in a friendly and professional environment?



If you answered yes to the above, please read on…..



JOB INFORMATION



Salary: £25,000 - £30,000 per annum


Hours: 08:45 - 17:15 (17:00 on Friday)


Days: Mon - Fri


Location: Watford




JOB DESCRIPTION



Job Purpose: To provide PA support to VP level Executives. Manages highly confidential, complex and sensitive information, exercising appropriate discretion, working closely with the wider PA team.



Key responsibilities and accountabilities:



· Managing complex diaries across different time zones, maintaining a constantly changing calendar, scheduling and re-scheduling appointments including booking the required spaces and equipment


· Planning extensive multi-trip travel itineraries, planning and co-ordinating business travel and accommodation - nationally and internationally - as required, obtaining relevant documentation and visas prior to travel and adhering to the expenses policy and processes


· Managing and coordinating meetings, including, minute taking, associated information flow, and maintaining records and files.


· Recording and processing expense claims, having the confidence to question any items that exceed policy.


· Responsibility for raising purchase requisitions in respect of the Office expenses.


· Responding to telephone and email enquiries, resolving where possible and re-directing where necessary.


· Being a point of contact for visitors (organising hotels and ground transportation).


· Organising events as required, taking charge of all catering arrangements and invitations.


· Presenting a professional image when dealing with both internal and external contacts and to act in a professional manner at all times


· Complying with and promoting all relevant legal requirements and Smiths policies and procedures, including business ethics, data protection and health & safety


· Provide support to the Group IT Director when his PA is on annual leave.



Knowledge/skills/other attributes:




  • Ability to handle multiple requests at one time and to prioritise and manage time calmly and effectively.

  • Can demonstrate a high standard of accuracy and attention to detail.

  • The job holder deals with highly sensitive and confidential information. They must be discreet, tactful and diplomatic and be able to work independently using their own initiative.

  • Sound knowledge of computer systems, particularly Microsoft Outlook, Word, Excel & PowerPoint.

  • Able to cope with a busy office environment




HOW TO APPLY



This role is an immediate start so please apply online (attaching your CV) as soon as possible. Please be advised that due to the high volume of applications we receive, we are unable to respond to each application individually. Please be assured that we will contact all applicants who have been selected for interview. Adecco are an equal opportunities employer.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Steve Prichard