Part time Accounts Administrator 25 hours a week

  • Location
    York, North Yorkshire
  • Job type
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Accountancy & Finance - Accounts Administrator

Our small Finance team is responsible for monitoring income, payroll, purchase ledger, nominal ledger, investments and bank accounts. The team also provides support to the wider support offices in the region.

The purpose of this post is to assist the Director of Finance and the finance team with all aspects of the accounting and related record keeping. The post will initially include responsibility for the administration of the bank accounts and the purchase ledger, as well as providing assistance and cover for other areas of the finance department as necessary. The role is expected to change over time to meet the needs of the organisation.

To be successful in the role, you will be a highly organised individual with experience of working in a busy office. You will have strong IT skills and people skills, great attention to detail, and ability to work flexibly to turn your hand to what's needed.

The post is based in our modern, open-plan office in York, although in present circumstances you will also need to be able to work from home. The office has free parking, and we offer a good salary, and good holiday and pension benefits. Some additional benefits include eye care vouchers, discounts with leisure and retail providers, and a Cycle to Work scheme.

Job Description

Bank Accounts

 To maintain the bank accounts, post entries and to bank cheques

 Check all entries are valid and authorised

 To carry out regular bank reconciliations

Purchase Ledger

 To process all payment requests accurately and within invoice due dates

 To generate BACS payment runs

 To resolve supplier queries

 Check all entries are appropriately coded and authorised and changes to bank details confirmed

 Ensuring that all payment requests and supporting documents are retained within the document management system

Other Finance Duties

 Process one off payments

 Process and enter journals onto the nominal ledger

 Maintain various finance spreadsheets, inc tracking the receipt of annual parish accounts

 Raise invoices for recovery of costs incurred when needed and related credit control

 Assist with the VAT return

 Assist with support to parishes including administration regarding their annual reports, including being the main point of contact for our support offices re online annual returns, issuing or resetting passwords for people, and working with colleagues to help resolve their queries

 Assist with accounting for investments

 Deal with queries including those from the various colleagues across the organisation.

 Accurate and effective filing and archiving of all documentation relating to the above

 Assist with any other tasks seen as necessary and appropriate, providing cover for others in the department when necessary

 Work with the team on continuous improvement and automation of finance processes

General Responsibilities

 Attend relevant meetings and have involvement in other projects and diocesan initiatives, drawing on the skills and gifts of the post-holder.

 Demonstrate a collaborative and professional approach to the role.

 Encourage good relationships with immediate colleagues, other staff and external contacts.

 Work in a confidential and sensitive manner at all times.

 Undertake such other duties as reasonably requested.

The job description provides an outline of the key responsibilities of the post and is not intended to be an exhaustive list. The job description may be amended over time, in consultation with the post holder, to meet the needs of the organisations

Person Specification


1. Good GCSEs including grades A - C (4 - 9) in English and Maths, or equivalent.

2. Numerate, with an aptitude and enthusiasm for finance-related work

3. Ability to work efficiently in a busy office environment

4. Good organisational skills and the ability to meet deadlines under pressure

5. Methodical, with strong attention to detail

6. Strong IT skills, including Excel to at least intermediate level

7. Strong communications and inter-personal skills; able to work well with others.

8. Highly motivated, with a 'can-do' attitude

9. A good team player, with a flexible and adaptable approach

10. Friendly and approachable, with a customer-focused outlook

11. High degree of professionalism in dealing with confidential data


13. Accountancy qualifications are not needed, but working towards AAT (or an ambition to do so) would be an advantage

14. Previous experience in a similar role, involving basic accountancy and book-keeping

The post will involve some activities relating to banking. Having your own transport to be able to get to the bank would be an advantage.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Amanda Allcock