Part-Time School Receptionist

  • Location
    Barnet, Greater London
  • Salary
    £16,500.00/Year
  • Category
    Office and Secretarial - Receptionist
  • Job type
    Permanent
  • Industry
    Office and Secretarial
  • External Reference
    JN-102018-27878

Job Title: Part-time School Receptionist


Location: North London


Hours/Days: MON - FRI 12.45PM - 5.30PM PLUS SAT 8.30AM - 12PM


Salary: £16,500 per annum


25 days' annual leave


This is a Permanent Contract



The School Receptionist welcomes visitors and guests presenting a positive first impression of the school. They work closely with the Office Manager in supporting the PA to the CEO/Head and Principal Deputy Head as well as with the other members of the School Office team.


DUTIES


Reception:



  • To meet and greet school visitors, displaying courtesy, tact and warmth, in order that visitors are welcomed in a friendly and professional manner

  • Ensure the visitors log is accurate and that visitors are issued with badges

  • Answer the main switchboard telephone is a friendly and professional manner

  • Respond to personal enquiries efficiently and effectively

  • To book taxis for visitors


Administration:



  • Manage and distribute incoming office e-mail mails including parent e-mails

  • Manage the booking of on-site meeting rooms

  • Provide general clerical and administrative support as directed by the Office Manager including photocopying, filing, emailing, and sorting and distributing mail

  • Assist with managing lost property

  • Locate staff and pupils as required

  • Manage the franking machine

  • To work with the Office Manager to update the Staff Handbook as required

  • To support parents' evening by producing staff name badges, desk plaques and door signs

  • Manage all post coming in and out of the Office

  • Support the Travel and Transport Administrator role during absence


General:



  • Participate in training and development activities and programmes, and attend and participate in meetings as required

  • Comply with, and assist with the development of policies and procedures, and report all concerns to an appropriate person, in respect of: Child protection Health, safety and security Confidentiality, and Data Protection

  • Perform any other duties as requested by the Office Manager as commensurate with the post


This job description is not necessarily a comprehensive definition of the post. It will be reviewed and may be subject to modification at any time after consultation with the post holder




PERSON SPECIFICATION


Qualifications & Skill Sets:



  • Excellent verbal and written communication skills, and strong stakeholder management skills

  • Strong organisational and planning skills

  • A creative mind with an ability to suggest improvements

  • Excellent time management skills and ability to multi-task and prioritise work

  • Experience of working in a fast-paced environment

  • Attention to detail and problem solving skills

  • Proficiency in MS Office (MS Excel, MS Word and MS Outlook) database packages and internet systems


Abilities, Skills and Attributes:



  • Ability to build and form working relationships with pupils, parents and colleagues, to work across operational boundaries

  • Be able to work well as a member of a team.

  • Demonstrate attributes of discretion, tact and diplomacy

  • Show initiative, drive and commitment to ongoing improvement

  • Demonstrate a co-operative, reliable, customer responsive with a "can do" attitude with good communication skills both on the telephone and in person that allows effective communication at all levels of the school

  • Be articulate and presentable

  • Be creative problem-solver with the ability to think ahead

  • Have good negotiation skills

  • Excellent administrative and organisational skills; with good attention to detail and the ability to use initiative and prioritise workload

  • Demonstrate an aptitude and acceptance of working within an environment that has numerous interruptions, changing workload demands and new organisational challenges

  • Be able to work under pressure and meet deadlines whilst ensuring the delivery of a high standard of care


Experience and Knowledge:



  • Previous experience in a similar administrative role level (minimum 2 years' experience)

  • Previous experience of working in a school environment (desirable)


Can I please kindly ask that you double check that the hours, salary and location are right for you before applying for the position. Due to a large amount of applications if you have not been contacted within 7 working days then unfortunately you have been unsuccessful.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

Please apply with your CV to: Lauren Pratley