PA/Secretary

New
  • Location
    Birmingham, West Midlands
  • Salary
    £ 25000 - £ 34000 / Year
  • Job type
    Permanent
  • Industry
    Office and Secretarial
  • External Reference
    JN-012020-116989
  • Category
    Office and Secretarial - Office and Secretarial

Are you an PA/Secretary looking for a new opportunity? Are you highly organised with meticulous attention to detail? Do you want to work for a market leading company that promotes employee growth and progression? If so, this is the perfect role for you!


An amazing opportunity for an experienced PA/Secretary to join an amazing organisation based in Yardley.


Benefits



  • Location - Yardley

  • Excellent salary - £25 - £34,000 depending on experience

  • 25 days plus 8 bank holidays

  • Full time role - office based on-site

  • Pension plan


Duties to include:



  • Diary and strict time management for Directors

  • Email management for Shareholders, including dictation

  • Proactively formulate responses to emails on behalf of Shareholders where possible

  • Arranging meetings, calls and video calls between Shareholders and internal staff and external parties

  • Hospitality arrangements, including drinks for Shareholders and all visitors and daily lunch preparation

  • Travel arrangements, including flight bookings, and hotel bookings

  • Recognising business critical matters and raising them immediately with the relevant personnel

  • Maintaining files; hard and soft copies

  • Preparation and typing up of documents

  • Arrangement of secure document sending and tracking

  • Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested

  • Post handling

  • Making credit card payments as and when requested

  • Obtaining and filing credit card and pro forma payment receipts

  • General filing, record keeping and note taking as and when required

  • Providing holiday and absence cover for up to 3 other Personal Assistants

  • Other ad hoc tasks as requested by the Shareholders


Skills/Experience required:



  • Previous experience in a similar role

  • Excellent administration and time management skills

  • Excellent IT skills - Microsoft Office, Outlook, Excel and PowerPoint

  • Excellent verbal and written communication skills

  • Accurate typing skills - 60wpm minimum

  • Proficiency in taking minutes of meetings

  • Highly numerate and comfortable with managing financial spreadsheets

  • Proactive, assertive and self-motivated

  • Excellent organisational and prioritising ability

  • Meticulous attention to detail

  • Ability to work with senior members of staff

  • Excellent ability to work flexibly and multitask

  • Must be a team player but also have the ability to use own initiative

  • Must be able to cope with routine tasks

  • Dependable - proven ability to work under pressure to tight deadlines

  • Ability to work under pressure and key deadlines

  • Resilient personality with a natural ability to get on with other people

  • Experience of supporting at Director/ Shareholder level

  • Keen attention to detail

  • Discreet and confidential approach

  • Ability to manage multiple tasks at any one time

  • Confident when working independently


This is one of my favourite client's so get applying now! Shortlisting and interviews are taking place imminently.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Rehana Begum