Payments Assistant

  • Location
    Lewes, East Sussex
  • Salary
    £10.01/Hourly
  • Job type
    Temporary contract
  • Industry
    Admin and Secretarial
  • External Reference
    5312
  • Category
    Banking & Financial Services - Finance Assistant

































Council



Local Authority



Job Title



Payments Assistant



Pay Rate



£10.01 an Hour PAYE



Hours



37 Hours a week (Mon-Fri)



Duration



6 Month Temp Contract, possibility to extension of 18 Months/Permanent



Location




Working from home - initial training would be in County Hall,Lewes




Description




MAIN PURPOSE OF THE ROLE


To input payment transactions to SAP to ensure that payments to suppliers/vendors are completed promptly and effectively in accordance with County Council policies, procedures, systems and legislative requirements.



KEY TASKS


1 Carry out general office duties and administrative tasks as directed e.g. filing, photocopying, date stamping documents, preparing spreadsheets, obtaining information, contributing to reports and returns and dealing with routine correspondence.



  1. Maintain records and systems for designated service, accurately inputting and retrieving data as required and ensure that entries are kept up to date. Scan invoices and file them efficiently in line with departmental requirements.

  2. Assist with the correction of errors including checking for any duplicate or over-payments and initiate recovery action.

  3. To be a point of contact for queries from County Council staff and customers including suppliers and providers and provide a high standard of customer service to ensure that queries are resolved satisfactorily and within a reasonable timescale.

  4. Provide flexible support to other colleagues across the service.

  5. To ensure data protection and data transit policies are strictly adhered to, raising any concerns with your manager

  6. To date stamp and input all AP invoices, credit notes and payment request received by the County Council on behalf of all departments in accordance with the benchmark target.

  7. Validate credit notes to ensure that the monies can be recovered from the suppliers promptly and input. If we are no longer doing business with the supplier then arrange for recovery of the monies.




  1. Ensure all supplier invoices are paid by their due date. This will involve contacting our suppliers and various contacts within the County Council in relation to queries arising from the invoices payment requests and credit notes together with parked and blocked documents together with the reconciling of supplier statements and the investigation of unpaid invoices.


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To speak to a recruitment expert please contact Ben Sapsford