Payroll & HR Administrator

  • Location
    Rotherham, South Yorkshire
  • Salary
    £ 20000 - £ 25000 / Year
  • Category
    Accountancy & Finance - Payroll
  • Job type
  • Industry
  • External Reference

Payroll & HR Administrator - Rotherham area

8.30 to 4.30pm Monday to Thursday

4.00pm finish on Fridays and a 30 mins unpaid lunch break each day

£20,000 to £25,000

25 days holiday + stats


To assist the Payroll Supervisor in the accurate and timely payment of salaries and pensions, in accordance with Government legislation and organisational timetables. To prepare data for the reconciliation of payroll costings, monthly for management accounts.

With support, be able to run the Payroll function in the absence of the Payroll Supervisor.

To provide a professional administrative support to the HR Team.


Payroll Responsibilities

  • Deal with any pay queries, taking time to understand the issue and liaise with relevant parties in order to rectify the problem.

  • Prepare and process monthly payroll to include instructions issued internally using the HR and Payroll software (ADP).

  • Prepare and process the auto-enrolment of eligible members into the appropriate company pension scheme.

  • Administer the pension information for all pension members.

  • Prepare information packs for monthly pension trustee meetings.

  • Process any pension amendment information accurately within required timeframes.

  • Ensure timesheet information is entered in an accurate, efficient and timely manner.

  • Undertake all relevant calculations for new starters, leavers and amendments.

  • Work in conjunction with HR to ensure information relating to maternity/paternity leave is accurately calculated and entered into the payroll system.

  • Work in conjunction with Managers/HR to ensure sickness and absence information is entered accurately, taking into account work patterns and calculating payments accordingly in line with the company's sickness absence and SSP entitlements.

  • Diarise and monitor all long-term sick payments, ensuring that payments do not exceed the individual's sickness absence and SSP entitlements.

  • Produce and distribute payslips.

  • Send the P46 and P45 information to HMRC electronically.

  • Administer benefit in kind data and ensure P11D process is completed accurately and timely with HMRC.

  • Produce reports to check the integrity and appropriateness of tax codes and NI letters.

  • Print and distribute P60s within the required deadline.

  • Input up to date P9 information into the payroll system and advise employee/s accordingly.

  • Provide relevant information when required for the monthly reconciliation of the P35 information. Assist with the monthly reconciliation of PAYE payments.

  • Upload BACS reports and provide costing data to the Finance department.

  • Provide ad hoc reports to appropriate managers on request.

HR Team Support

  • To be responsible for inputting absence and leave of absence forms, chasing any outstanding forms and querying missing information. In addition to be responsible for ensuring absences are covered by statements of fitness for work as appropriate.

  • Assist with any recruitment administration including liaising with agencies, arranging interviews, room booking.

  • Support the HR Officer in processing all starters and leavers including production of employment contracts, induction packs, reference requests, leaver letters.

  • Produce and coordinate Induction Programmes for all new starters.

  • Support the Social, Charity and Community Forum and facilitate communications, events and activities as agreed by the Forum.

  • To assist with training and development administration, including keeping records of staff attending training, forwarding appropriate joining instructions and keeping training records as up to date as appropriate.

  • Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with the General Data Protection Regulations.

  • Provide administrative and clerical support to the HR Department and other departments as and when required.

  • Support and cover Receptionist duties as and when required.


  • Educated to at least A Level/GNVQ standard or equivalent including Maths and English at Grade B or above (or equivalent)

  • HR / Payroll qualification will be advantageous

  • 3 years proven experience at processing payroll would be desirable

  • Basic understanding of tax procedures, familiarity with benefits and other wage deductions essential

  • Knowledge of ADP Freedom will be advantageous

  • Advanced working knowledge of MS Office

  • Ability to work with budgets and spreadsheets

  • Excellent attention to detail and accuracy skills

  • Highly organised with the ability to multi-task and prioritise workload

  • Ability to exert sound judgement, discretion and preserve confidentiality

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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Please apply with your CV to: Craig Bramhall