Personal Assistant

  • Location
    Belfast, Antrim
  • Salary
  • Category
    Office and Secretarial - Executive PA
  • Job type
  • Industry
    Office and Secretarial
  • External Reference

Personal Assistant

Type: Temporary, Maternity cover

Duration: 10-12 months

Hourly rate: £15 ph

Location: Belfast

Start date: ASAP

Hours: 37.5 hour week, Monday-Friday

We are seeking an experienced and confident Personal Assistant to join my client's busy team. The successful candidate must be experienced with supporting at CEO/Director level, minute taking and diary management.


  • Manage the Director's diaries to ensure their time is managed effectively, process official correspondence and actively network.

  • Take initiative and seek advice on meeting requests.

  • Proactively make decisions on when to schedule meetings and be confident in changing meetings arrangements at short notice and juggling the diary when required.

  • Make recommendations on travel and accommodation arrangements.

  • Manage meeting arrangements where required.

  • Draft responses to invitations and liaise with a wide variety of people (Internally and externally) to arrange meetings.

  • Commission a briefing with support of the Director and Senior staff, as well as take notes of meetings when required (Minute taking)

  • Proactively handle official correspondence, identify the appropriate team members, and ensure the correspondence is auctioned to ensure that correspondence meets the Department response targets.

  • Maintain accurate filing systems in accordance with record management instructions.

  • Process the expenses the Directors and ensure value for money.


  • Previous experience supporting at CEO/Director level

  • Confident minute taker

  • Strong diary and travel management experience

  • IT literate

  • Confident manner, must be able to challenge senior management team when needed

  • Take initiative, must be able to know when you push back, when to give more and when to hold off

  • Experience processing expenses

  • Strong administrator

  • Organised and reliable

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Neil McCallum