Personal Assistant

  • Location
    York, North Yorkshire
  • Job type
  • Industry
    Admin and Secretarial
  • External Reference
  • Category
    Office and Secretarial - Secretarial

You will provide a professional administrative service, carrying out a range of duties in order to facilitate the smooth running of the Department/Team. Key responsibilities (Role holders will be required to undertake some or all of the duties below)

* Provide excellent customer service to all stakeholders, answering queries and resolving problems regarding a range of University processes and systems

* Undertake a range of administrative duties, making certain that controls are in place to ensure accuracy and timeliness

* Contribute to the ongoing improvement and development of University processes and systems

* Become a confident user of specialist IT systems used by the team, undertaking training as required to ensure that skills are kept up to date

* Analyse, manipulate and interpret information/data and use it to produce reports and other communications. Examples may include. formal correspondence, procedural documents, newsletters, promotional literature, induction and welcome packs, lecture materials, conference presentations, etc

* Provide effective administrative support to colleagues, which may include the coordination of diaries, arranging and servicing meetings, filtering enquiries, drafting and preparation of documentation and organisation of travel and events

* Monitor income/expenditure against a budget; processing invoices and orders, in compliance with financial administrative processes and seeking to promote value for money

* Prepare communications and assist in sharing information in a timely and professional manner

* Work proactively as part of a team, including contributing to the training and induction of colleagues or new staff

* Organise events and meetings on behalf of the team as required

* Work flexibly with others to deliver effective and efficient services and support

* Ensure all information and data is managed in line with the relevant University policies Any other duties that reasonably fall within the scope of the role following discussion with the post holder

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Amanda Allcock